Coordinator, Administration (Receptionist)

Job Posted 21 Days Ago Posted 21 Days Ago
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Minneapolis, MN
Senior level
Legal Tech • Financial Services
The Role
As the Coordinator, Administration, you will serve as the initial point of contact for clients and visitors, manage conference room scheduling, coordinate catering and transportation, and provide clerical support. You will ensure exceptional customer service while maintaining security protocols and assisting with various administrative tasks in a professional law firm environment.
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Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The role in our Minneapolis, Minnesota office requires a reliable and proactive individual who excels in delivering exceptional customer service. As the Coordinator, Administration, you will be the initial point of contact and the face of our firm for visitors. Your responsibilities will include escorting guests to conference rooms and providing business center support such as arranging catering and coordinating transportation. This position requires attendance in the office Monday through Friday with standard hours of 8:30 AM – 5:00 PM and a one-hour lunch break. 

Key Responsibilities 

  • Welcome clients and visitors, adhering to firm security procedures and protocols to ensure all guests are properly identified and escorted by firm personnel 
  • Schedule conference rooms using an online tool and collaborate with practice coordinators, conference room attendants, and IT personnel to ensure seamless client services including food orders, video conferencing, and computer equipment 
  • Handle catering and meeting requests for both internal and external groups 
  • Coordinate reservations for visiting attorney offices and conference rooms 
  • Manage telephones, reservations, and visitors simultaneously, ensuring phones are answered promptly, professionally, and with a welcoming demeanor 
  • Stay updated with the firm's structure, including offices, practices, and personnel hierarchy, to effectively assist in-bound callers and connect them to their intended parties 
  • Coordinate details for Business Development, People & Development, and administrative meetings and events, including firm-wide initiatives, trainings, and practice team special meetings 
  • Assist with clerical duties as requested, including submitting office maintenance requests in the building's tenant service system 
  • Reconcile invoices and process payments in the online expense management system 
  • Handle additional responsibilities or special projects as requested 

 

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications 

  • Minimum of five years of customer service or reception experience in a large office environment, preferably in a professional services firm or law firm 
  • High school diploma required; Bachelor’s degree preferred 
  • Proficiency in Microsoft Office Suite 
  • Excellent written and oral communication skills, including tactful interactions with other professionals and proper etiquette 
  • Positive attitude and strong commitment to customer service 
  • Ability to manage multiple projects simultaneously and adapt to changing priorities while maintaining a calm demeanor during stressful situations 
  • Demonstrated initiative, strong work ethic, and willingness to learn new skills 
  • Ability to analyze alternatives and solve problems decisively 
  • Event coordination experience is a plus 
  • Reliable and punctual 

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency

Top Skills

Microsoft Office Suite
The Company
Denver, Colorado
8,733 Employees
On-site Workplace

What We Do

We provide the world’s preeminent corporations and financial institutions with a full business law service. We have more than 3,500 lawyers and other legal staff based in Europe, the United States, Canada, Latin America, Asia, Australia, the Middle East and Africa.

Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy, infrastructure and resources; consumer markets; transport; technology; and life sciences and healthcare. Through our global risk advisory group, we leverage our industry experience with our knowledge of legal, regulatory, compliance and governance issues to provide our clients with practical solutions to the legal and regulatory risks facing their businesses.

Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.

Norton Rose Fulbright Verein, a Swiss verein, helps coordinate the activities of Norton Rose Fulbright members but does not itself provide legal services to clients. Norton Rose Fulbright has offices in more than 50 cities worldwide, including London, Houston, New York, Toronto, Mexico City, Hong Kong, Sydney and Johannesburg. For more information, see nortonrosefulbright.com/legal-notices

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