The Contracts Administrator supports the Manager, Contracts Management in the execution and administration of customer and supplier contracts throughout the contract lifecycle. This role performs day-to-day contract administration, initial contract review and analysis, and preparation of contract actions under the guidance of the Manager, Contracts Management.
The role also supports the continued development of DMS’s Contracts Management function and requires adaptability as processes, tools, policies, and responsibilities evolve.
Responsibilities
Contract Administration & Support
- Assist in administration of prime and commercial contracts, subcontracts, purchase orders, and other contractual instruments throughout the contract lifecycle.
- Perform initial review of solicitations, awards, purchase orders, modifications, and other contract actions; identify issues and recommend actions for management review.
- Draft standard NDAs, Teaming Agreements, subcontracts, and other contractual documents using approved templates and established positions.
- Research contractual requirements and support negotiations through analysis, draft positions, redlines, and follow-up.
- Track contractual deliverables, milestones, funding, options, periods of performance, reporting requirements, and other obligations.
- Coordinate contract closeout activities.
Compliance & Documentation
- Perform initial contract compliance reviews and support development of contract compliance plans.
- Perform initial FAR/DFARS clause and flow down analysis and prepare recommended subcontract flow downs.
- Administer established compliance plans, flow downs, and recurring contractual requirements.
- Support Small Business Subcontracting Plan administration, including ISR/SSR reporting
- Maintain and complete required representations and certifications and requests for updates.
- Maintain complete and accurate contract files and support audits and reviews.
- Identify contractual or compliance issues requiring management review or action.
Program & Cross-Functional Support
- Serve as a day-to-day Contracts resource for Program Managers and other internal stakeholders.
- Assist Program Managers with understanding and tracking contractual requirements and obligations.
- Coordinate contract actions with Program Management, Finance, Supply Chain, Business Development, Security, and other stakeholders.
- Identify potential changes in scope, schedule, funding, customer direction, or other contractual requirements and elevate them for review.
- Track open contract actions and coordinate timely completion with responsible stakeholders.
Contracts Function Development & Continuous Improvement
- Support the Manager, Contracts Management in implementing the strategic direction and continued development of the Contracts Management function.
- Assist with development and implementation of contract policies, procedures, templates, tools, workflows, systems, and internal controls.
- Help implement new processes and identify opportunities to improve efficiency, consistency, compliance, and visibility.
- Support contracting training and guidance for Program Management and other stakeholders.
- Adapt to evolving responsibilities, processes, systems, and priorities in a lean environment where specialized functional support may be limited.
Requirements
- B.A./B.S. in Business Administration, Finance, Business Law, or related field.
- 3-6 years of experience in contracts management and administration, with emphasis on Department of Defense and/or commercial maritime contracting.
- Working knowledge of FAR/DFARS and federal government contracting requirements.
- Experience supporting government and commercial contracts across the pre-award and post-award lifecycle.
- Ability to analyze and research contractual requirements, identify risks or issues, and develop recommendations for leadership decision.
- Ability to independently manage multiple priorities while appropriately escalating matters requiring management direction.
- Adaptability and ability to work effectively in a developing, lean organization with evolving processes and responsibilities.
- Strong analytical, organizational, written and verbal communication, and interpersonal skills.
- Working knowledge of Deltek Costpoint preferred.
Selected candidates must successfully complete a pre-employment background screening and testing for illegal substances prior to employment. Depending on the position and customer requirements, employees may be required to obtain and maintain a U.S. Government security clearance.
Skills Required
- Bachelor’s degree in Business Administration, Finance, Business Law, or a related field
- 3-6 years of experience in contracts management and administration
- Experience with Department of Defense and/or commercial maritime contracting
- Working knowledge of FAR/DFARS and federal government contracting requirements
- Experience supporting government and commercial contracts across pre-award and post-award lifecycles
- Ability to analyze and research contractual requirements, identify risks or issues, and develop recommendations
- Ability to independently manage multiple priorities and escalate matters requiring management direction
- Adaptability in a lean organization with evolving processes and responsibilities
- Strong analytical, organizational, written and verbal communication, and interpersonal skills
- Working knowledge of Deltek Costpoint
- Successful completion of pre-employment background screening and illegal-substance testing
- Ability to obtain and maintain a U.S. Government security clearance if required by the position or customer
What We Do
Defense Maritime Solutions (DMS), a wholly owned Wärtsilä subsidiary, integrates and sustains power, propulsion, and maneuvering systems for U.S. government vessels. Its work spans the vessels’ design, build, and service lifecycle, including equipment selection, system integration and commissioning, spare-parts logistics, maintenance, overhaul, and optimization. DMS also draws on engineering solutions, project management, and OEM-certified service technicians to support customers around the globe and help ensure vessel performance and reliability.
