COMPANY OVERVIEW
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss’ Contracts Administrator supports the contracts management function by assisting in the administration of purchase orders, subcontract agreements, and engineering agreements. This role serves as a key point of coordination between internal departments and external parties to ensure that contract documents are accurate, properly executed, and maintained in accordance with company standards and procedures.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Assist in the preparation, review, and administration of purchase orders, subcontract agreements, and engineering agreements from award through closeout
Manage and maintain standard contract agreement forms, ensuring templates are current, accurate, and consistent with company policies and applicable legal requirements
Identify, prepare, attach, and revise contract exhibits, including but not limited to scopes of work, schedules, insurance requirements, bonding requirements, and fee schedules, ensuring all exhibits are properly incorporated into the contract documents
Track contract status, key milestones, and expiration dates, and provide timely updates to relevant stakeholders
Assist in the review of contract terms and conditions and escalate issues or non-standard provisions to senior contracts personnel or legal counsel as appropriate
Coordinate and manage the contract execution process, including routing agreements for review, approval, and signature in accordance with the company's delegation of authority
Maintain organized and complete contract files, both electronic and physical, ensuring all executed agreements, amendments, exhibits, correspondence, and supporting documentation are properly filed and readily accessible
Ensure executed contracts are distributed to all relevant parties and departments upon completion
Support contract closeout activities, including confirmation of final deliverables, release of retainage, and archiving of contract files
Serve as a liaison between the contracts department and internal teams, including Accounting, Preconstruction, Procurement, and Project Management, to facilitate the timely preparation, execution, and administration of contracts
Coordinate with the Accounting department on matters related to contract values, payment terms, invoicing, and change order pricing
Work with the Preconstruction and Procurement teams to ensure that contract documents accurately reflect awarded scopes, pricing, and vendor or subcontractor information
Collaborate with Project Management teams to address contract-related questions, change order requests, and other issues arising during project execution
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Bachelor's degree in Business Administration, Construction Management, Engineering, or a related field preferred; equivalent work experience will be considered
Minimum of 2 years of experience in contract administration, procurement, or a related role, preferably within the engineering, procurement, and construction (EPC) industry
Prior experience with subcontract agreements, purchase orders, and/or engineering agreements strongly preferred
Strong organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously
Effective written and verbal communication skills, with the ability to interact professionally with internal teams, subcontractors, vendors, and engineering firms
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with contract management software or document management systems a plus
Ability to work collaboratively in a team environment while also managing individual responsibilities independently
Familiarity with standard construction contract forms (e.g., AIA, ConsensusDocs) preferred
Office-based with occasional visits to project sites as needed
May require extended hours during peak project periods
JOB TITLE: CONTRACTS ADMINISTRATOR
JOB LOCATION: FORT LAUDERDALE, FL
CLASSIFICATION: FULL TIME – EXEMPT – SALARIED
REPORTS TO: ASSOCIATE GENERAL COUNSEL
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Skills Required
- Minimum of 2 years of experience in contract administration, procurement, or related role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Effective written and verbal communication skills
- Ability to work collaboratively in a team environment and independently manage responsibilities
- Bachelor's degree in Business Administration, Construction Management, Engineering, or related field (preferred; equivalent experience considered)
- Prior experience with subcontract agreements, purchase orders, and/or engineering agreements
- Experience with contract management software or document management systems
- Familiarity with standard construction contract forms (AIA, ConsensusDocs)
- Office-based with occasional visits to project sites
What We Do
Moss is a national, privately held construction firm that provides design/build, general construction, and construction management services for commercial, residential, and institutional projects, with a strong focus on renewable energy.
