We are looking to recruit an organised and commercially minded Contract Support Administrator to join our Field Engineering Services team in Glasgow.
Job Description
Contract Support Administrator – Glasgow
This is an excellent opportunity for someone with strong administration and Excel skills who enjoys working with financial information, contracts and project data, and wants to play an important role in supporting the successful delivery of our customer contracts.
What you will do
As a Contract Support Administrator, you will provide key commercial, financial and administrative support to our Field Engineering Services and Operations teams.
You will help ensure that contracts are managed efficiently and accurately, supporting the team with budgets, forecasts, invoicing, procurement, reporting and contract administration.
Your responsibilities will include:
- Supporting Field Engineering Services and Operations Managers with the effective commercial administration of customer contracts
- Creating, maintaining and updating project budgets, forecasts and financial information within SAP
- Monitoring project costs, revenue, margins and variances, providing accurate information to support commercial decision-making
- Reviewing project ledgers and working with Managers to maximise contract recovery and ensure projects are delivered in line with agreed costs and margins
- Supporting invoicing and payment processes, including SAP invoice generation and credit control
- Identifying opportunities to improve cash flow and financial recovery
- Maintaining accurate project, contract and regional records
- Supporting procurement and the commercial management of suppliers, including enquiries, purchase orders, change control and supplier payment certification
- Regularly reviewing project performance with the management team and ensuring SAP data remains accurate and up to date
- Supporting the management of Work in Progress (WIP) and helping to ensure financial information is maintained accurately
- Maintaining an accurate regional contract register
- Providing timely reports, data and commercial information to Managers as required
Qualifications
What we are looking for
We are looking for someone who is organised, commercially aware and comfortable working with numbers, data and financial information.
You'll ideally have:
- GCSEs or equivalent, including English and Maths (Grade 5 or above)
- Good working knowledge of Microsoft Excel
- Experience working with contracts, project administration or commercial information
- An understanding of contractual terms and conditions
- The ability to work independently and manage your own workload
- Strong planning and organisational skills
- The ability to prioritise tasks and work effectively to tight deadlines
- Good communication skills and the confidence to communicate with people at all levels
- A collaborative approach and the ability to work effectively as part of a team
- Strong attention to detail and a proactive approach to problem solving
It would be great if you also have:
- Experience using SAP or a similar financial/project management system
- Experience working with NEC contracts
- Knowledge or experience of Field Engineering Services or a similar technical services environment
Why SWARCO?
At SWARCO, you'll be joining a business delivering technology and infrastructure that helps keep people and communities moving.
You'll be part of a supportive team where your work directly contributes to the effective financial and operational delivery of our customer contracts. This is a varied role with the opportunity to develop your commercial and contract administration experience within an established technical environment.
Our benefits
We offer a range of benefits including:
- 25 days' annual leave plus bank holidays
- Company benefits and discounts
- Opportunities for professional development and learning
- A supportive and collaborative working environment
- The opportunity to work for a global technology business with a strong UK & Ireland presence
Ready to make a difference?
If you're organised, detail-focused and enjoy working with contracts, data and financial information, we'd love to hear from you.
Apply today and become part of SWARCO UK & Ireland.
#ITS #LI-EW1
Skills Required
- GCSEs or equivalent, including English and Maths at Grade 5 or above
- Good working knowledge of Microsoft Excel
- Experience working with contracts, project administration, or commercial information
- Understanding of contractual terms and conditions
- Ability to work independently and manage own workload
- Strong planning and organisational skills
- Ability to prioritise tasks and work effectively to tight deadlines
- Good communication skills and confidence communicating with people at all levels
- Collaborative approach and ability to work effectively as part of a team
- Strong attention to detail and proactive problem-solving approach
- Experience using SAP or a similar financial or project management system
- Experience working with NEC contracts
- Knowledge or experience of Field Engineering Services or a similar technical services environment
What We Do
SWARCO’s leading idea is to improve quality of life by making the travel experience safer, quicker, more convenient and environmentally sound. For this purpose, the Austrian traffic technology corporation produces and provides a large range of products, systems, services, and turnkey solutions for road marking, urban and interurban traffic management, parking, and public transport. Cooperative systems, infrastructure-to-vehicle communication, e-mobility, and integrated software solutions for the Liveable City complement the group’s future-oriented portfolio. 5,300 traffic experts are keen to shape together with all stakeholders in the traffic industry the transition from conventional traffic management to value-added services fit for the traveller in the digital age. The family-owned SWARCO Group looks back to over 50 years of experience and innovation and holds leading positions in the traffic technology industry, being the world’s largest manufacturer of LED traffic lights, the world’s no. 1 producer of highly energy-efficient LED variable message signs, the world’s no. 1 in the production of the full range of road marking systems, and Germany’s no. 1 in parking guidance systems for cities and businesses. SWARCO’s products, systems and solutions contribute to greater road safety and intelligent traffic management in 80 countries. In 2020, the Group generated revenues of 1.1 billion euros. www.swarco.com
