Contract Sr. Executive Admin (3 months)

About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values: 

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

Role Overview

We are seeking a highly strategic and proactive Contract Senior Executive Assistant to support the SVP of Americas Sales, along with two Vice Presidents on the AMS Sales leadership team. This role goes beyond traditional administrative support—serving as a trusted partner who drives operational excellence, manages critical initiatives, and enables senior leaders to focus on top business priorities.

The ideal candidate brings strong business acumen, exceptional organizational skills, and proven project management experience. You are comfortable operating in a fast-paced, high-growth sales environment and can anticipate needs, solve problems independently, and manage complex workflows with discretion and precision.

Key Responsibilities

Executive Partnership & Strategic Support

• Act as a trusted advisor to the SVP and provide high-level support to two VPs, helping prioritize and manage time, focus, and decision-making. 
• Proactively manage complex, dynamic calendars across multiple senior leaders, ensuring alignment with business priorities and optimizing for impact. 
• Prepare executives for internal and external meetings with briefings, agendas, and follow-ups. 
• Draft communications on behalf of the SVP and support communications for the broader leadership team as needed. 

Project & Program Management

• Lead and coordinate key business initiatives on behalf of the SVP and AMS Sales leadership team. 
• Track progress against goals, milestones, and deliverables; identify risks and drive accountability. 
• Support planning and execution of sales leadership meetings, QBRs, and offsites. 
• Create and maintain project plans, dashboards, and status reports for leadership visibility. 

Sales Operations & Cross-Functional Coordination

• Partner with Sales Ops, Finance, HR, and Marketing to ensure alignment on priorities and execution. 
• Help drive rhythm of the business (forecast cadence, pipeline reviews, performance tracking). 
• Manage cross-functional workflows and ensure timely follow-ups on key action items. 

Communication & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders across the SVP and VP leadership scope. 
• Build strong relationships across senior leadership and act as a connector within the organization. 
• Handle sensitive and confidential information with the highest level of professionalism and discretion. 

Operational Excellence

• Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness. 
• Manage logistics for travel, events, and executive engagements across multiple leaders. 
• Support budget tracking, expense management, and vendor coordination as needed. 

Qualifications

• 8+ years of experience supporting senior executives, ideally at the SVP or C-level, with experience supporting multiple leaders simultaneously 
• Demonstrated experience in project or program management (formal training or certification a plus) 
• Experience supporting sales or GTM organizations strongly preferred 
• Exceptional organizational and time management skills with strong attention to detail 
• Strong written and verbal communication skills 
• High level of business judgment, discretion, and emotional intelligence 
• Ability to operate independently, anticipate needs, and thrive in ambiguity 
• Advanced proficiency with productivity tools (e.g., Google Workspace, Microsoft Office, Slack, CRM tools) 

Key Competencies

• Strategic thinking and prioritization 
• Project management and execution 
• Stakeholder management and influence 
• Proactive problem-solving 
• Adaptability and resilience 
• Executive presence and professionalism 

Why This Role

This is a high-impact role at the center of a critical revenue-driving organization. You’ll have the opportunity to influence how the AMS Sales organization operates, partner closely with senior leadership, and play a key role in driving business outcomes.

Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

• Competitive compensation

• Comprehensive benefits

• Career success on your terms

• Flexible work environment

• Annual wellness and community outreach days

• Always on recognition for your contributions

• Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.

We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to [email protected].

How to Apply

Interested? Submit your application along with any supporting information- we can’t wait to hear from you!