Contract Manager

About us

BeiGene is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeiGene, please visit www.beigene.com and follow us on LinkedIn and X (formerly known as Twitter).

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

General Description:

The Clinical Payments Manager for the Japan region will undertake global portfolio activities to provide specialized support and assistance to the Investigator Contract Management (ICM) team and other Departments, as needed, which are involved in the planning, execution, tracking and management of global clinical trial payments which may be subcontracted to an external service provider or managed internally. This position requires the ability to apply critical and innovative thinking to the performance of administering accurate and timely payments to clinical investigative sites.

Essential Functions of the job:
• Oversight of planning, drafting, negotiating, tracking, and execution of site/investigator contracts which may be subcontracted to an external service provider or managed internally
• Ensures final contracts are delivered to agreed timelines, within Fair Market Value & in compliance with relevant legal and regulatory requirements.
• Provide study-level oversight and guidance for clinical site contract negotiations, identify any potential risks, and be accountable for the overall contracting timelines/lifecycle in various regions.
• Serve as the study-specific point of contact with the BeiGene Clinical Operations team and legal team on-site/investigator contract and budget matters.Essential Functions of the job:
• Oversight of planning, drafting, negotiating, tracking, and execution of site/investigator contracts which may be subcontracted to an external service provider or managed internally
• Ensures final contracts are delivered to agreed timelines, within Fair Market Value & in compliance with relevant legal and regulatory requirements.
• Provide study-level oversight and guidance for clinical site contract negotiations, identify any potential risks, and be accountable for the overall contracting timelines/lifecycle in various regions.
• Serve as the study-specific point of contact with the BeiGene Clinical Operations team and legal team on-site/investigator contract and budget matters.
• Oversee a team of Site Contract Associates or equivalent at a Project level to ensure contracts in the region are completed per company standards/timelines. Implement mitigation plans as necessary in the assigned region.
• Serve as an escalation point for unresponsive sites, site budget negotiations and ensure costs are approved within BeiGene FMV standards.
• Adapts CBO’s plan and priorities to address resource and operational challenges
• Training and mentoring of new members of the local Contracts Team regarding financial/contractual issues and sharing experiences.
• Contribute to process improvements, knowledge transfer and best practice sharing.
• Ensure all agreements are executed in a timely manner, contributing to efficient site start-up timelines.
• Organizes and prioritizes multiple initiatives and sets clear plans for delivery
• Effectively escalate/communicate to stakeholders and clinical teams in a professional and timely manner regarding contract issues that could impact project deliverables.
• Responsible for management and administration of contracts and ensures compliance with corporate policies.
• Serve as a backup to Site Contract Associates, as needed to handle out-of-office coverage.
• Ensure proper delivery of fully executed clinical site contracts to CBO Payments teams and liaison with CBO payments team, as necessary.
• Provide substantive guidance, monitoring, and support regarding clinical site contract deliverables,
including undertaking activities identified in the CBO Roles/Responsibilities and/or Study Management Plan.
• Review, apply, and maintain BeiGene Playbook to enhance the efficiency of negotiation in conjunction with BeiGene Legal.
• Responsible for overseeing a Clinical Research Organization responsible for contract negotiations (if applicable).
• Responsible for clinical contract management, study metric tracking and reporting.
• Active participant in various study meetings.
• Prepare program/study status reports.
• Maintains a system for tracking progress and status of clinical budget/contracts.
• Support activities of various contracts and subsequent contract amendments note to files and other contract-related requests.
• Assist colleagues with the resolution of problems related to site budget, contract terms and conditions, compliance with BeiGene policy, and any other site contract-related issues.
• Deliver training to CBO colleagues or other Business Units as needed.
• Serve as a point of escalation for sites that are unresponsive or slow to negotiate.
• Create and develop effective contract templates and tools
• Performs other duties as assigned by management.
• Works on Fair Market Value (FMV) analysis and processing of FMV exceptions (as needed).
• Provides cost benchmarking for clinical budget activities using industry-based system analysis (as needed).

Supervisory Responsibilities:
• Line Management of CBO Contract Analyst/Associates ( or equivalent)

Supervisory Responsibilities:
• None

Qualification Required:

Education Required:
• Bachelor's degree or equivalent work experience; a Health Care, business, legal, or scientific discipline preferred.
• Significant (at least 5 years) Clinical Research and/or contract/budget experience.

Computer Skills:
• Microsoft Office apps, CTMS, Contract Lifecycle Management System, Veeva, Jira, Beep/Sharepoint

Other Qualifications:
• Good knowledge of ICH-GCP, pharmaceutical related regulations and laws;
• Good understanding of clinical trial contracting process, and relevant clinical operation practices;
• Awareness and understanding of compliance and regulatory matters in clinical research.
• Proven negotiation, interpersonal and business skills.
• Strong planning and organizational skills and the ability to work independently and effectively in a dynamic environment with competing priorities.
• Sense of urgency and strong goal orientation; track-record of meeting deadlines and goals.
• Strong written and verbal communication including written and verbal fluency in English and local language (if not English) and interpersonal skills, including conflict resolution and problem solving.
• Proactive and positive team player. Able to maintain high performance during times of ambiguity and change in the work environment.
• Experience in financial, budget, cost management/analysis, accounting, and/or financial planning skills are desirable
• Has knowledge of Intellectual Property issues, Publication issues, Indemnification issues and other standard issues of site contracts within the clinical research area.
• Must be willing to work in a fast-paced environment with time-sensitive material.
• Demonstrated ability to work effectively at all levels of an organization.
Travel: Yes, 10%

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeiGene is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.

Due to BeiGene’s global operation, job applicants’ data will be stored overseas with adequate protection. Besides, job applicants’ data will be stored for no longer than is necessary to facilitate potential application for other suitable positions in BeiGene. For further details, please refer to BeiGene’s Job Applicant Privacy Policy (https://www.beigene.com/privacy-policy).

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