Contract Administration Specialist

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

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Job Description:

Engineering Specialist 2 – Contract Administration Specialist
Oregon Department of Transportation
Delivery and Operations Division – Region 4
Construction Crew
Bend

The role: 

Bring your engineering experience to our team in Bend! We’re looking for someone who will help provide leadership for our quality assurance program related to construction projects. In this role, you’ll ensure contract requirements are in compliance, ensure the quality of materials and will be responsible for reviewing contractor documents, payments and payroll. Apply today!

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Calculate and verify material quantities, equipment costs and labor costs.

• Check grades and other engineering calculations for construction projects, contract change orders, extra work orders and other types of orders.

• Interpret contract plans and specifications to maintain project test summary for non-field tested materials and to ensure contract compliance for projects.

• Verify quality assurance, quantity documentation and general contract administration requirements are met.

• Review, record and track contractor submittals and project documentation.

• Prepare monthly progress estimates of payment and verify contractor payrolls.

• Report and coordinate contract work.

• Inspect sampling and testing procedures and confirm technician’s certifications.

• Provide expertise on testing procedures and resolve issues.

• Perform complex engineering calculations.

• Hybrid work options available – will require being in the office a few days a week.

• Work is performed 50% of the time in the field and requires moving around rough terrain, working in inclement weather, lifting up to 50 pounds, long hours and being on call 24 hours a day, 7 days a week including holidays.

• To request a copy of the position description, which includes all duties and working conditions, please email [email protected].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Three years of experience in the field of engineering related to construction contract administration, construction inspection, materials inspection and/or testing;  

OR 

An associate degree in the field of engineering (civil or transportation-related) and one year of engineering technician experience;  

OR 

A bachelor’s degree in the field of engineering (civil or transportation-related);  

OR 

An equivalent combination of experience, education, and training. 

Note: Related experience, education, and training can include, but is not limited to biology, construction management, construction project management, chemistry, construction engineering, forestry, inspection, permitting, geography, geology, geomatics, mathematics, physics, remote sensing and/or urban planning 

Special qualifications:

Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered. 

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience interpreting plans and specifications.

• Experience using AASHTOWare and Doc Express.

• Experience with civil rights such as paid summary reports and monthly employee utilization reports.

• Experience communicating effectively with contractors and staff.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Bill Martin, Resident Engineer & Interim South-Central Area Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-910-6372 or email [email protected].

Additional information:

• This classification is currently undergoing a statewide classification study. 

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Association of Engineering Employees of Oregon (AEE).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Construction inspector, road inspector, roadway inspection, project inspector, QCCS, survey, field construction inspector