Contingent Staffing Specialist

Inside the Role

This posting is considering only current Our People Team applicants. For a limited time, some positions at DTNA will only be open to current department employees due to restructuring efforts across the organization. For specific questions, please contact your HR Business Partner.
The Contingent Workforce Specialist is responsible for supporting the management and coordination of DTNA’s contractor and professional service workforce. This role focuses on ensuring a customer-centric approach while continuously improving the contingent workforce processes. The position involves partnering with procurement to support the contingent workforce experience, overseeing various aspects of contingent labor, including Contingent Labor Management systems. Additionally, the specialist will handle internal audit responses, approve invoices, and ensure compliance with co-employment regulations.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting salary range of $86,000 - $110,000 USD 

Pay offered dependent on knowledge, skills, and experience​ 

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Benefits include annual bonus program; 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans. 

What you Drive at DTNA

SME:

• Act as the subject matter expert for educating and informing the business about programs, policies, and guidelines.
• Provide guidance and assist hiring managers with onboarding and terminating contingent workers.

Collaboration:

• Establish and maintain relationships with hiring managers to stay updated on contingent hiring and business requirements.
• Act as a liaison between cross-functional departments such as Finance, GIP, IT, and ICS.
• Partner with Allegis Group Services (AGS) to direct all contingent labor-related activities.
• Support AGS in Error Handler/cbFC escalations and collaborate with Finance for resolution.
• Assist AGS partners with accounting questions, reviews, and payment issues. Investigate discrepancies, notify partners of findings, and collaborate with other departments to resolve issues.
• Notify managers of outstanding Resource Tracking onboarding requests and timesheets that need approval.
• Act as a liaison between AGS team and DTNA employees to build relationships for future contingent staffing interactions.
• Serve as a backup for AGS with onboarding, changes, management, and termination of contingent staff profiles in Workday.
• Prepare KPIs for contingent workforce stakeholders meetings and discuss related data.

Audit/Security:

• Track and upload ICS audit requirements for various reviews, gather information, test, and report for control reviews.
• Partner with the Security team to discuss the badging process, write SOP for badging workflow, and ensure timely completion of badge requests.
• Facilitate quarterly Aveksa security reviews for contingent staff who have not logged into their account in 30+ days and escalate as needed.

Knowledge You Should Bring 

• Bachelor’s Degree and 5+ years of relevant experience or 8 years’ experience in lieu of degree
• Excellent written and verbal communication skills and ability to work with varying levels of management required
• Demonstrated ability to multi-task, remain flexible, and complete tasks within a specified timeline required 
• Ability to clearly articulate expectations and provide constructive feedback in a respectful manner. This involves using positive language and focusing on solutions rather than problems
• Maintains consistency and fairness in enforcing policies and standards
• Excellent research, monitoring and follow-up skills required
• Past evidence having applied a high attention to detail and accuracy required
• Continuous improvement (CI) mindset required
• Proven ability to maintain confidentiality while working with sensitive HR data required
• Works independently within guidelines and policies to solve problems of moderate complexity
• Ability to lead projects or processes required

Exceptional Candidates Might Have 

• Basic understanding or experience with cBFC preferred
• Experience with Contingent Staffing Labor Management systems (ie: Beeline) preferred
• Familiarity with contracts, legal topics surrounding contingent labor, PR/PO process, accounts receivable / payable processes, GIP processes all strongly desired
• Excel expertise – completing pivot tables, merging files, auditing, etc. preferred
• Experience in project and change management preferred

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Portland, OR US. Relocation assistance is not available for this position.

Schedule Type:

Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration.

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we’re building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA’s legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future – building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• Visa sponsorship will only be open to current Daimler Truck North America employees working under an existing U.S. Daimler Truck North America Visa

• All other applicants must be legally authorized to work permanently in the country the position is located in at the time of application

• Final candidate must successfully complete a criminal background check

• Final candidate may be required to successfully complete a pre-employment drug screen

• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions

• EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.