Conference & Events Billing Coordinator (m/f/d) - Part-Time - Hilton Cologne

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As a Part-Time Conference & Events Billing Coordinator (m/f/d) , you’re not just supporting timely and accurate billing and payment collections – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here's what you'll do during a typical day:

• Manage prepayment billing: Raise prepayment invoices and track deposit payments for upcoming Groups, Meetings & Events
• Review and issue invoices: Review daily GC&E charges and prepare accurate and timely Groups, Meetings & Events invoices
• Coordinate supplier and intercompany billing: Manage supplier onboarding requests, validate commission invoices, and coordinate cross-charging activities between Hilton properties
• Resolve billing queries: Respond to client enquiries, investigate account discrepancies, and provide timely solutions to billing-related issues
• Collaborate on outstanding balances: Work closely with the HAFS team, providing clear and timely information on outstanding balances to support effective follow-up

Please note that this is a part-time position, with regular working days from Monday to Friday.

What It Takes to Make the Stay

• Previous finance experience in a comparable hotel environment, ideally with significant banqueting and events operations
• Ideally, completed vocational training in the hotel or hospitality industry or a degree in hospitality management
• Fluency in German and English is essential; additional languages are a plus
• A strong aptitude for numbers and a good understanding of financial processes
• A reliable and professional approach, with the ability to work independently and communicate confidently with others
• Ability to quickly adapt to and become familiar with new processes and ways of working
• Valid authorization to live and work in Germany

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

What you can expect from us:

• Through Hilton University and individual career development plans and coaching, we support your professional growth whenever you want. With us, all doors are open to you, whether locally, regionally, across Germany, or internationally.
• From day one, you will be a valued part of the team and welcomed through an exciting onboarding program.
• A positive feedback culture and transparent communication. We place great importance on keeping everyone informed and involved.
• Numerous team member events, perks, and special extras. Team spirit and togetherness are at the heart of everything we do.
• Even more benefits: discounted Germany Ticket (Deutschlandticket) as a public transportation job ticket, WellHub membership, Corporate Benefits (exclusive discounts with more than 600 brands, including fashion, technology, cars, travel, and more), and delicious meals in our team restaurant.
• Last but not least, there is the favorite benefit of all Hilton Cologne Team Members: the Go Hilton Travel Program, which allows you, your friends, and your family to explore the world at unbeatable rates. Genuine discounts for everyone, with easy and convenient booking.

How We’ll Help You Thrive

At Hilton, the hospitality we’re known for doesn’t end with our guests. We proudly invest in our Team Members’ wellbeing, supporting you through all of life’s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:

Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD/night at our world-class hotels through our Go Hilton travel program

Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents

Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care

Mental health resources – Your wellbeing comes first. Through our Care for All hub, we provide resources to help our Team Members to care for themselves and their loved ones. In many countries, eligible Team Members receive free counseling and support through our Employee Assistance Program (EAP).

*Benefits availability may vary depending on Team Member’s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.