Location: Austin, TX (Hybrid on-site, with up to 20% travel)
Clearance Requirement: U.S. Citizen with the ability to obtain a security clearance
About NODANODA AI is a veteran-owned, venture-backed technology company transforming how unmanned systems collaborate in complex, mission-critical environments. We develop agentic AI and autonomy software that enables the collaborative orchestration of heterogeneous unmanned systems across air, sea, land, and subsurface domains, with vital applications in defense, intelligence, and commercial operations.
Our Business Operations team builds the organizational infrastructure that lets NODA scale efficiently, supporting our people, finances, missions, and corporate systems as we transition from prototype to production and field delivery.
Joining NODA means being part of a fast-paced team building technology that matters, where initiative, accountability, and collaboration drive impact every day.
We are seeking a Business Operations Manager (or Associate) to work directly with the VP of Operations on both day-to-day execution and long-term systems building across HR, finance, Business Development, field logistics, and corporate operations. This role is ideal for a high-initiative generalist who enjoys wearing many hats and creating structure from ambiguity.
The successful candidate will drive process discipline through activities such as budget tracking, onboarding, vendor management, and mission planning, act as an execution partner for the VP of Operations by translating strategy into actionable plans and coordinate cross-functional activities to ensure alignment between Product, Engineering, and Field teams.
Key ResponsibilitiesPeople & HR Operations
Manage employee onboarding, offboarding, and records through Justworks or similar platforms.
Coordinate with external recruiters and internal hiring managers to move candidates through the pipeline.
Maintain HR compliance files, benefit enrollments, and company handbooks.
Finance & Administrative Operations
Track budgets, expenses, and invoices in coordination with Finance and Accounting.
Manage vendor payments, purchase orders, and reimbursements.
Support monthly close activities and assist with board or investor reporting.
Mission & Field Operations Support
Coordinate travel logistics, equipment shipping, and site readiness for field demonstrations.
Maintain deployment checklists, asset inventories, and insurance documentation.
Serve as operations liaison between headquarters and field teams during testing and events.
Corporate & Facilities Operations
Oversee office and facility management tasks (e.g., supply chain support, maintenance scheduling).
Interface with vendors for insurance, legal, and IT services.
Maintain compliance trackers for CMMC/NIST readiness and company certifications.
Process & Systems Improvement
Implement and optimize tools for task management and data tracking (Airtable, Notion, Asana).
Document and standardize SOPs for repeatable operations across teams.
Drive continuous improvement projects that increase efficiency and reduce bottlenecks.
U.S. Citizenship with the ability to obtain a clearance.
Bachelor’s degree in business, operations, or a related field (advanced degree preferred for Manager level).
3 – 5 years of experience in operations, program management, or administrative management (startup or GovCon environment a plus).
Strong organizational and project management skills with attention to detail.
Proficiency in Excel/PowerPoint and comfort with modern ops tools (e.g., QuickBooks, Justworks, Jira/Confluence).
Excellent communication skills and the ability to multitask across functions.
Experience in a defense tech, aerospace, or dual-use startup environment.
Familiarity with SBIR/OTA contracting and basic financial reporting concepts.
Exposure to CMMC, NIST, or other GovCon compliance frameworks.
Demonstrated experience coordinating field deployments or multi-stakeholder projects.
Resourceful, hands-on operator comfortable with ambiguity.
High ownership mindset and attention to detail.
Strong interpersonal skills and service-oriented approach.
Systems thinker who can build processes that scale with the company.
Passion for mission-driven technology and national security impact.
Hybrid work environment
Competitive pay
Flexible time off
Generous PTO policy
Federal holidays
Generous health, dental, and vision benefits insurance
Free One Medical membership
A successful Business Operations Manager can progress into senior leadership roles as the company scales, including:
• Director of Business Operations – Oversee multi-domain ops and lead cross-functional execution.
• Head of People & Operations – Expand into HR and organizational development leadership.
• Program Operations Director – Bridge corporate ops with mission execution and field delivery.
We are an Equal Opportunity Employer and welcome applicants from all backgrounds. All qualified individuals will receive consideration for employment regardless of race, age, color, religion, sex, national origin, disability, or protected veteran status.
Top Skills
What We Do
NODA AI is a venture-backed defense company focused on building algorithm superiority. We deeply understand that the introduction of novel autonomy brings a new generation of algorithmic warfare. While national security is our north star, we embrace diverse skillsets and are looking for exceptional teammates from all backgrounds. If you share our passion for solving seemingly impossible problems against all odds, check out our careers page at https://www.NodaIntelligence.ai/careers or email us at [email protected]
