Job Purpose:
We are seeking an experienced Business Operations Executive to oversee day-to-day office operations and provide essential support to both local Vietnamese staff and expatriates. This role is pivotal in ensuring smooth business processes and fostering a welcoming environment for employees navigating a new office in a new country.
Key Accountabilities:
Manage general office administration, facilities, and vendor coordination.
Human Resources administration and filing.
Act as a primary resource for expatriates, offering orientation and guidance on local practices, cultural nuances, and essential services.
Assist staff with navigating business processes and compliance requirements.
Support onboarding and integration for new employees, ensuring a seamless transition.
Maintain effective communication between local and international teams.
Qualifications, Experience, & Skills:
• Fluent in English (spoken and written).
• Previous experience working for a multinational company in Vietnam.
• Strong organisational skills and business acumen.
• Excellent interpersonal skills with the ability to guide and support diverse teams.
Key Competencies:
Cross-cultural communication: Ability to bridge cultural differences and foster collaboration.
Problem-solving and adaptability: Skilled at resolving challenges and adjusting to changing circumstances.
Attention to detail: Ensures accuracy in office operations and compliance processes.
Customer service orientation: Provides proactive support to staff and expatriates.
Time management and prioritisation: Handles multiple tasks efficiently.
Discretion and confidentiality: Maintains professionalism in sensitive matters
Ensures full compliance with country legal expectations and company policies and procedures including adherence to all GDPR requirements.
dmg events is an equal opportunity employer. If you have not had feedback from us within 14 days, please consider your application as unsuccessful for this round.
Skills Required
- Fluent in English (spoken and written)
- Previous experience working for a multinational company in Vietnam
- Strong organisational skills and business acumen
- Excellent interpersonal skills with ability to guide and support diverse teams
- Cross-cultural communication skills to bridge cultural differences
- Experience managing office administration, facilities, and vendor coordination
- Human resources administration and filing experience
- Ability to support expatriates with orientation and local practices
- Attention to detail, time management, and prioritisation skills
- Discretion and confidentiality handling sensitive matters
- Knowledge of and ability to ensure compliance with local legal expectations and GDPR
What We Do
dmg events is a leading organizer of face-to-face events and publisher of trade magazines and information services. Our aim is to create dynamic marketplaces to connect businesses with the right communities to accelerate their growth in today’s rapidly evolving landscape. With a presence in over 25 countries and organizing more than 80 events each year, dmg events is a global leader in the industry. Attracting over 425,000 attendees and delegates annually, we organize events in the construction, hospitality, interiors & design, energy, coatings, entertainment, and transportation sectors. To better serve our customers, dmg events has offices in 10 countries, including Saudi Arabia, the UAE, Egypt, South Africa, the UK, Canada, and Singapore. By being on the ground, we can better understand market needs and nurture relationships to create unforgettable experiences for our attendees. Our flagship events including the Big 5 Global, The Hotel Show, INDEX, ADIPEC and Gastech. Founded in 1989, dmg events is a wholly owned subsidiary of the Daily Mail and General Trust plc (DMGT, www.dmgt.co.uk).
