Business Coordinator

Brandeis University is looking for a Business Coordinator in the School of Arts, Humanities, and Culture. The Business Coordinator will perform a combination of responsibilities and demonstrate in-depth proficiency in completing routine assignments. Specific responsibilities include payment processing and approvals; payment tracking; and facilities and mail support. Act as a knowledge resource for faculty, staff, and students. Positions may work with their supervisor to hire and manage office students and student research assistants.

The salary range for the position is $47.4k- $59k.

To apply, please submit a resume and cover letter including your qualifications and interest in the position by uploading them to Workday.

Job Description

Budget Support (25%)

• Under supervision of Sr. Budget Administrator, help with updating department budget tracking spreadsheets and running reports in Workday to generate relevant data.

• Respond to queries from administrators and faculty regarding current balance for their budgets.

• Attend regular budget meetings with Department and Program Chairs.

Financial Processing (35%)

• Under supervision of the Sr. Budget Administrator, responsible for orders and other transactions processed in COUPA. Work in conjunction with procurement, general accounting, and accounts payable as necessary.

• Instruct  faculty on P card reconciliations and expense reports.

• Assist supervisor with completing all fiscal year end tasks, such as ensuring no accounts are overspent and moving expenses between funding streams which requires independent decision-making on the best funding source for particular expenses. 

Student Hiring (15%)

• May be the primary contact for hourly student hiring in conjunction with Student Financial Services.

• Coordinate hiring, costing allocation changes, termination, and other processes related to hourly students.

General Operations Support (20%)

• Oversee general office support, including but not limited to placing supply orders; handling mail/packages and checks; and updating mail boxes.

• Serve as a contact for facilities concerns. Interact with vendors and on-campus offices as needed.

Other duties as assigned (5%)

Other duties as required. Support cross-functional groups as requested and provide coverage for colleagues upon request.

This job is located in Waltham, MA. Events are in person and event coordinators’ presence must be in person for events they oversee.

Job Requirements:

• High School diploma required, Bachelor’s Degree strongly preferred

• 1-3 years work-related experience.

•  Strong organizational, communication, and interpersonal skills is essential.

•  Attention to detail is an absolutely required quality.

• Must be able to work independently while having the ability to know when to ask questions.

• This position will be interacting with a wide range of faculty and staff to organize and handle logistics of incoming seminar speakers and scheduling of retreats. As such this position must be able to deftly adapt to any situation, concern, or problem that arises.

• This position is an outward facing position. Tasks performed will be highly visible to the community and external parties necessitating a highly professional and calm demeanor.

• Ability and inclination to anticipate future opportunities and consequences.

• Resonance with the mission and goals of the team’s priorities

Skills & Knowledge:

•  Experience and comfort with using with software is a must; preferabl, MS Office, Google suite, and institutional enterprise software.

Dimensions & Scope:

• Expected to be a part of diverse teams, requiring high degree of collaboration and inspiring confidence with team members

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").