Jobs at Brandeis University

Leads Brandeis University's DISC Post-Award Office and provides university-wide oversight of sponsored-project administration from award activation through closeout. Directs staff, portfolios, policies, financial management, compliance, forecasting, reporting, systems governance, training, and process improvement. Serves as the senior escalation point for complex post-award matters and collaborates with academic and central administrative leaders to improve research administration services, controls, and operational efficiency.

Directs Brandeis University’s Upward Bound program for first-generation and low-income high school students. Responsibilities include recruiting and advising students, engaging families, supervising staff and mentors, developing academic and summer activities, managing budgets, tracking outcomes, ensuring federal compliance, and building partnerships with the high school, community organizations, and university departments.

Oversee undergraduate academic and faculty-related operations for assigned departments and programs. Manage curriculum planning, course assignments, registration processes, academic records, calendars, awards, thesis defenses, faculty searches, and tenure and promotion cases. Provide guidance to students and faculty, prepare reports and data requests, coordinate meetings and academic events, and recommend process improvements. Support department chairs, advising heads, faculty, students, and cross-functional university groups.

Develops and manages communications for university schools and institutes, including website content, press releases, newsletters, social media, videos, reports, and event promotion. Oversees the Social Policy Impact report’s design and distribution, collaborates with university centers, maintains stakeholder relationships, and manages the communications budget.

Supports post-award administration and financial oversight of federal and non-federal grants, contracts, sub-awards, and fellowships. Responsibilities include budget development, expense forecasting, account reconciliation in Workday, burn-rate monitoring, payroll costing adjustments, compliance reviews, financial reporting, invoice documentation, cross-functional issue resolution, and grant closeout activities.

Reviews financial aid applications, determines student eligibility, awards grants and loans, conducts verification, evaluates appeals, counsels students and families, maintains accurate records, and manages specialized financial aid programs. Provides leadership to Assistant Directors and serves as a senior point of contact for financial aid operations and compliance.

Conducts quantitative and qualitative research across community-based behavioral health projects. Responsibilities include managing projects and budgets, curating complex datasets, documenting data processes, collecting study data, supporting IRB communications, coordinating stakeholders, preparing reports and presentations, and contributing to manuscripts and public-facing materials.

Plans, coordinates, and executes university, departmental, signature, corporate, and summer conference events. Manages budgets, speakers, facilities, technology, equipment, accommodations, catering, contracts, logistics, and on-site operations. Evaluates event requirements, improves planning processes, markets external events, and collaborates with campus departments and stakeholders while providing guidance on event best practices.

Provides strategic and operational leadership for university infrastructure, including networks, servers, storage, virtualization, data centers, cloud-aligned platforms, backups, and disaster recovery. Oversees reliability, architecture, lifecycle and capacity planning, vendor relationships, procurements, governance, and security collaboration. Leads network and systems engineering staff through prioritization, performance management, development, and succession planning while coordinating infrastructure facilities and cross-functional technology initiatives.

Supports and enhances the Workday platform across HCM, Finance, and Student modules. Responsibilities include configuration, business process and object maintenance, reporting, data integrity, troubleshooting, security and integration issue resolution, release testing, documentation, and user support. The analyst gathers requirements, assists with implementations and project coordination, collaborates with university departments and project managers, and recommends process improvements while maintaining awareness of Workday developments.

Designs, develops, tests, deploys, documents, monitors, and troubleshoots Workday integrations and applications across HCM, Finance, Student, PRISM, and Extend. Partners with HR, Finance, Student teams, vendors, and stakeholders to gather requirements, improve processes, support Workday releases, ensure security and compliance, and guide technical roadmap decisions.

Manage and strategize divisional operating and capital budgets, prepare projections and annual budget loads, monitor spending, reconcile monthly and annual accounts, audit payroll entries, process invoices, contracts, royalties, and provide first-level procurement/accounting support. Produce financial reports, meet with department managers, and coordinate with Budget and Controllers offices and divisional leadership.

Supervise campus police, security staff, and parking monitors; manage 24/7 coverage, incident reporting, crime prevention, investigations, liaison with local police, event safety, shift scheduling, and alarm system maintenance.

Part-time (20 hrs/week) undergraduate summer intern supporting the ECKS-O study: assist with field and remote survey data collection, quality control, quantitative and qualitative analysis, transcription proofreading, presentation prep, and project administrative tasks. Attend meetings and record action items.

The Grants and Finance Administrator manages university and sponsored program funds, ensuring compliance, budget monitoring, and grant policy administration while collaborating with faculty and staff.

Design and develop a Brandeis-compliant, instructor-facilitated hybrid microcredential course on AI literacy and practical applications for Jewish professionals. Responsibilities include creating the syllabus, multimedia materials, learning objects, and aligned assessments; serving as the subject matter expert; translating complex AI and policy concepts into accessible learning experiences; and collaborating with instructional designers while meeting LMS requirements, review cycles, and project deadlines.

Assist professors with academic research in business, economics, econometrics, data analytics, and finance. Work under faculty supervision on research tasks during a 10-week, part-time (20 hours/week) appointment at the university.

Provide budget and financial transaction support (Workday/COUPA), process payments, assist with fiscal year-end tasks, coordinate hourly student hiring, and manage office operations including facilities, mail, supplies, and event logistics while serving as a resource to faculty, staff, and students.

Serve as the operational lead for Student Accessibility Support: manage office communications and operations, recruit and supervise student staff, oversee assistive technology and loan programs, provide accessibility trainings and document remediation, and support exams, events, and departmental operations.

Lead alumni-student mentoring and networking programs, manage career events and logistics, recruit and train volunteers, maintain engagement data across platforms, collaborate with campus partners, and use data to evaluate and improve career programs and student outcomes.