The Role
Supports the inVision Foundation Director by managing schedules, travel, communications, meetings, documents, correspondence, and task tracking. Prepares reports and decision materials, coordinates internal and external stakeholders, monitors assignments and deadlines, maintains confidential records, and improves administrative processes. The role requires Russian and English proficiency, strong organization, discretion, multitasking, and experience supporting senior management.
Summary Generated by Built In
We are seeking a Business Assistant to support the Director of the inVision Foundation. The role manages the Director’s schedule, coordinates communication with employees, partners and external organizations, prepares materials for meetings and decision-making, and tracks tasks and deadlines to make sure agreed actions are completed on time.
Key Responsibilities
- Manage the Director’s calendar: schedule meetings, appointments and business events based on priorities and deadlines.
- Keep the Director informed of upcoming events, important tasks and schedule changes.
- Coordinate the Director’s business travel, including travel and visa requests.
- Record the Director’s assignments, assign responsible employees and monitor deadlines.
- Maintain a task tracker, remind responsible employees of deadlines and update the Director on progress.
- Prepare regular summary reports on completed, ongoing and pending tasks that need the Director’s attention or decision.
- Coordinate communication between the Director, internal teams, partners and external organizations.
- Organize meetings, prepare agendas, record key decisions and follow up on agreed actions.
- Manage business correspondence in Russian and English.
- Prepare letters, official documents, presentations, spreadsheets and reports.
- Collect documents for the Director’s review and signature and make sure they are approved and signed on time.
- Collect and analyze information from the Foundation’s departments to support the Director’s decisions.
- Maintain business records and documents and ensure confidentiality.
- Help improve administrative processes and introduce tools that make the Director’s work more efficient.
Skills, Knowledge and Expertise
Education: Bachelor’s degree or above; additional training in project management, business administration or business process management
Experience: 3+ years as a Business Assistant, Executive Assistant or in a similar role; hands-on experience supporting senior management; experience in international companies, foundations or non-profit organizations
Knowledge and skills:
- Google Workspace (Docs, Sheets, Slides, Calendar, Drive) and Microsoft Office
- Business correspondence and preparation of documents, presentations and reports
- Schedule management, prioritization and deadline control
- Organizing meetings, taking minutes and recording decisions
- Digital communication and task management tools
- AI tools (Claude, ChatGPT and similar)
- Spreadsheets for reporting and data processing
Languages: Russian and English (B2 or higher)
Key Competencies
Key Competencies
- Organization and time management
- Proactivity and independence: anticipates the Director’s needs without constant supervision
- Responsibility and meeting deadlines
- Communication and diplomacy
- Attention to detail
- Flexibility and ability to handle changing priorities
- Ability to work under pressure and multitask
- Confidentiality and professional ethics
About
inDrive is a global tech company on a mission to challenge injustice through fair choices. We started in 2012 in the coldest city on Earth, when a group of friends created a way for people to agree on fair ride prices. That idea grew into one of the world’s top ride-hailing apps, now with 400M installs across 47 countries.Today, we offer more than rides: from freight and delivery to intercity travel and financial services, all designed to put people first. We are committed to having a positive impact on people’s lives both through our core business, which supports local communities via a fair pricing model; and through the work of our impact programs. Ready to ignite your inner drive?
Skills Required
- Bachelor’s degree or above
- 3+ years of experience as a Business Assistant, Executive Assistant, or in a similar role
- Hands-on experience supporting senior management
- Experience in international companies, foundations, or non-profit organizations
- Proficiency with Google Workspace and Microsoft Office
- Business correspondence and preparation of documents, presentations, and reports
- Schedule management, prioritization, and deadline control
- Meeting organization, minute-taking, and decision recording
- Experience with digital communication and task management tools
- Knowledge of AI tools such as Claude, ChatGPT, or similar
- Spreadsheet skills for reporting and data processing
- Russian and English language proficiency at B2 level or higher
- Additional training in project management, business administration, or business process management
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The Company
What We Do
inDrive is a global IT and transportation platform inDrive is one of the world’s fastest growing online ride-hailing services. Its services are available in over 749 cities in 46 countries throughout the world. The Company’s app has been downloaded over 150 million times. inDrive offers other services, including intercity transportation, freight and cargo services, as well as delivery services in different markets of operations. inDrive is based in Mountain View, California, and operates regional hubs in the Americas, Asia, the Middle East, Africa and the countries of the CIS, and employs over 2,000 people. In early 2021, inDrive achieved unicorn status after closing a $140m investment round with Insight Partners, General Catalyst, and Bond Capital, which valued the company at $1.23 billion.
