The Role
Own daily bookkeeping and accounting operations, including transaction recording, AP/AR, expense tracking, bank and card reconciliations, payroll accruals, prepaid amortization, balance sheet reviews, month-end close, and financial reporting. The role also supports process improvement, automation, confidential data handling, and coordination with Finance and Operations teams in a hybrid Kathmandu-based schedule with Pacific Time overlap.
Summary Generated by Built In
About FleetPanda
FleetPanda is a VC-funded technology company headquartered in Silicon Valley, transforming petroleum logistics through modern, cloud-based software. Our platform helps fuel marketers across the United States manage dispatching, inventory, billing, and compliance—replacing legacy systems with a single integrated product.
The Role
We’re looking for a detail-oriented Bookkeeper–Accountant to own the day-to-day financial operations that keep FleetPanda running smoothly. You’ll handle transaction recording, expense management, reconciliations, payroll accruals, and month-end close—working closely with the Finance Supervisor to keep our books accurate, timely, and audit-ready. This is a hands-on role with real ownership and room to grow at a fast-moving startup.
Key Responsibilities
- Day-to-Day Financial Operations
- Transaction Recording & Expense Tracking – Record daily transactions (sales, purchases, receipts, payments) in QuickBooks Online. Categorize all bank and credit-card transactions, maintain supporting documents for every entry, and prepare periodic spend reports by cost center.
- Accounts Payable & Receivable – Manage the full AP/AR cycle: process vendor invoices, follow up on customer collections, reconcile outstanding balances, and keep the vendor-payable ledger current.
- Customer, Project & Travel Expense Tracking – Maintain customer-wise, project-wise, and travel-related expense trackers in Google Sheets; reconcile them against QBO and produce summary reports for management.
- Subscription & Recurring Expense Management – Track recurring subscription and other fixed expenses, verify amounts against contracts, flag discrepancies, and coordinate with the Operations team on any changes each month.
- Month-End Close, Reconciliation & Reporting
- Bank & Card Reconciliation – Reconcile all bank accounts, credit cards, and payment processors against the general ledger on a weekly and monthly cadence.
- Accruals & Prepaid Amortization – Post departmental payroll accruals, record expenses incurred but not yet paid, identify multi-month subscriptions, amortize prepaid balances in Google Sheets, and book the corresponding journal entries in QBO.
- Balance Sheet Reconciliation & Final Review – Reconcile every Balance Sheet line item in QBO to ensure month-over-month accuracy and completeness before closing the books.
- Reporting – Assist the Finance Supervisor with weekly cash-position updates, month-end deliverables, and ad-hoc financial reports, including:
- Departmental P&L statements (Sales, Marketing, CS, G&A, COGS, R&D, and others).
- Customer-wise T&E and trade-show expense matching against QBO and departmental allocations.
- Process Improvement
- Continuous Improvement – Identify manual bottlenecks across reconciliation, reporting, and close workflows. Propose and implement automation or process changes that improve accuracy and reduce cycle time.
- Adhere to all security policies, promptly report issues, complete regular training, and handle sensitive data responsibly as per approved procedures.
Qualifications
- Bachelor’s or Master’s in Accounting, Finance, or a closely related field.
- 1–3 years of hands-on bookkeeping or accounting experience; SaaS or startup exposure is a strong plus.
- Working proficiency in QuickBooks Online for report generation.
- Advanced Google Sheets and Drive skills. Must be comfortable working in shared company drives and handling confidential financial data with discretion.
- Experience managing corporate cards and expense platforms (e.g., Brex, Ramp, or similar).
- Strong written and verbal English communication.
- Exceptional attention to detail, strong organizational skills, and a proactive problem-solving mindset—someone who brings solutions, not just questions.
- Exposure to month-end close, accrual accounting, or departmental P&L preparation.
Work Model and Schedule
- Hybrid arrangement—a mix of in-office (Kathmandu) and remote work.
- US Pacific Timezone overlap required; typical shift runs until 12:15 PM PST (1:00 AM NPT). Late evening hours will always be remote work. Exact hours are flexible and discussed during onboarding.
- Occasional extended availability during month-end close or urgent deadlines.
Why FleetPanda
- High-impact role that directly supports the financial health of a fast-scaling startup.
- Growth trajectory: learn modern SaaS finance operations and grow into senior accounting or FP&A roles.
- Flexible, hybrid culture that respects work-life balance.
- Collaborative, low-ego team that values initiative, curiosity, and ownership.
- Competitive compensation aligned with experience and market benchmarks
Skills Required
- Bachelor's or Master's degree in Accounting, Finance, or a closely related field
- 1-3 years of hands-on bookkeeping or accounting experience
- Working proficiency with QuickBooks Online for report generation
- Advanced Google Sheets and Google Drive skills
- Experience managing corporate cards and expense platforms such as Brex, Ramp, or similar
- Strong written and verbal English communication skills
- Exceptional attention to detail and strong organizational skills
- Proactive problem-solving mindset
- Exposure to month-end close, accrual accounting, or departmental P&L preparation
- SaaS or startup experience
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The Company
What We Do
FleetPanda is a San Francisco-based petroleum logistics software company. Its platform modernizes and streamlines fuel distribution operations, replacing manual and spreadsheet-based methods. Designed for fuel distributors, the platform automates operational processes and integrates with existing technology tools, helping leading companies in the industry improve productivity and efficiency. FleetPanda therefore focuses on digitizing and optimizing workflows that support petroleum distribution and fuel logistics.
