Responsibilities:
Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
Daily close register and run sales tape.
Finalize credit card transactions.
Make bank deposits
Daily reconcile sales report to previous day’s close-out from cash register tape.
Post parts invoices to QuickBooks after matching to filed invoices.
Maintain accurate and up-to-date financial records in accounting software (QuickBooks).
Prepare monthly financial statements, reports, and budgets.
Oversee expense tracking, vendor payments, and purchasing.
Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.
Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.
Wednesday morning payroll preparation.
Oversee front office operations, including customer service, scheduling, and workflow coordination.
Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.
Order and manage office supplies, shop materials.
Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.
Maintain communication with vendors, insurance companies, and customers as needed.
Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).
Answer phones and direct calls.
Additional tasks as assigned by the owner.
Key Responsibilities:
Accounting Duties:
Office Management Duties:
Qualifications:
Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.
Strong understanding of accounting principles and financial reporting.
Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.
Excellent organizational, communication, and time-management skills.
Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
High level of integrity and confidentiality.
Prior experience managing a small office or working in a dual-role administrative/accounting position.
Familiarity with automotive repair industry operations and terminology.
Office environment within an active auto repair facility.
Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.
Qualifications:
Preferred Attributes:
Skills Required
- Minimum 3 years of accounting or bookkeeping experience
- Strong understanding of accounting principles and financial reporting
- Proficiency with QuickBooks
- Proficiency with Microsoft Office Suite and general office systems
- Excellent organizational, communication, and time-management skills
- Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment
- High level of integrity and confidentiality
- Prior automotive or service-based environment experience
- Experience managing a small office or in a dual-role administrative/accounting position
- Familiarity with automotive repair industry operations and terminology
What We Do
Cogent Analytics is a business management consulting firm committed to serving privately held businesses in the US. Founded in 2014, we've grown from a small team of six to a thriving organization of over 220 dedicated professionals serving Main Street businesses across 36 U.S. states. Our mission is to improve the lives of business owners by providing honest and effective business consulting services. We believe that small to mid-sized businesses are the backbone of our economy and the lifeblood of their communities. Our people-centric approach focuses on the individuals behind the businesses and the communities they serve. At Cogent Analytics, we're more than just a business - we're a family that acts like a business from time to time. We invest heavily in our team, fostering a culture of support, growth, and recognition. We're proud of our A+ Rating with the Better Business Bureau, client testimonials, and lifecycle relationships that are testaments to our ethical business practices. Join us as we continue to champion the cause of the entrepreneur, helping businesses overcome challenges, achieve their full potential, and contribute to the strength and vibrancy of our communities. At Cogent, your business is our business — let's build something together. Website: www.cogentanalytics.com Email: [email protected] Phone: (336) 665-8154
