ABOUT THIS POSITION
The Billing Platform Functional Analyst is the operational owner of Waystar's proprietary billing platform within the Information Systems & Infrastructure Operations (IS&IO) organization. This individual contributor role sits at the critical intersection of Finance operations and systems administration — resolving billing exceptions, maintaining platform configuration integrity, ensuring clean data flow across the CPQ-to-invoice workflow, and driving the process automation that reduces manual Finance case volume.This role is the primary point of accountability for billing data quality, lead-to-customer activation accuracy, and the integration seam between Salesforce CPQ, the Waystar billing platform, and Oracle NetSuite. The Billing Platform Functional Analyst operates within IS&IO change control protocols and contributes to the broader Q2C systems governance framework led by the Director, Q2C Systems.
WHAT YOU'LL DO
PLATFORM ADMINISTRATION & CONFIGURATION
- Own all day-to-day configuration, data model updates, and table-level administration of the Waystar billing platform (Waystar.com) within IS&IO change control protocols
- Maintain and evolve billing rule sets, pricing structures, bill plan templates, and product hierarchy configurations to support current and new revenue models
- Manage the lead-to-customer activation workflow: validate incoming opportunity data from Salesforce CPQ, resolve bill plan exceptions, and ensure record completeness before invoice generation
- Own the data mapping and field alignment between the Waystar billing platform and Oracle NetSuite for accurate invoicing and ASC 606 revenue recognition
- Support platform upgrades, patch testing, and production release validation in coordination with the Director, Q2C Systems and IS&IO infrastructure teams
DATA INTEGRITY & QUALITY ASSURANCE
- Design and maintain automated data validation routines to catch billing errors, orphaned records, and integration mismatches before they impact Finance or invoicing workflows
- Establish and report on data quality KPIs on a regular cadence: billing error rate, lead-to-customer exception rate, activation lag, and invoice accuracy rate
- Conduct root cause analysis on billing discrepancies; implement corrective configuration changes and document remediation steps within the IS&IO process library
- Ensure billing data flowing into Snowflake and BigQuery is clean, complete, and aligned with ASC 606 revenue recognition logic — coordinating with the IS&IO Data Engineering team
- Proactively surface recurring data quality patterns to the Director, Q2C Systems for systemic resolution rather than one-off remediation
INTEGRATION OPERATIONS & MONITORING
- Monitor and maintain the integration layer between Salesforce CPQ, Waystar billing, and Oracle NetSuite — including API health monitoring, sync frequency validation, and error alerting
- Serve as first-level escalation for billing system integration failures, data pipeline outages, and Finance exception cases — triaging and resolving within defined IS&IO SLA
- Document all integration data flows, field mappings, and exception-handling rules; maintain a living system-of-record within IS&IO knowledge management tooling
- Collaborate with the Director, Q2C Systems and IS&IO infrastructure teams on platform upgrades, patch testing, and production release validation protocols
- Participate in IS&IO incident response and post-incident review processes for billing platform outages or data quality events
PROCESS IMPROVEMENT & REPORTING
- Identify and implement configuration changes that reduce manual steps in billing workflows — specifically targeting minimum monthly billing review, partner billing splits, bundle management, and activation request processing
- Build and maintain operational dashboards (Snowflake / BigQuery / Power BI) tracking billing KPIs for Finance, Revenue Operations, and IS&IO leadership review
- Document standard operating procedures for billing platform administration, exception handling, and Finance case triage within the IS&IO process library
- Support the Director, Q2C Systems in RFP processes, vendor assessments, and platform roadmap planning related to billing system evolution
- Identify automation opportunities within the billing workflow and partner with the IS&IO engineering team to implement scalable solutions
WHAT YOU'LL NEED
REQUIRED QUALIFICATIONS
- 4+ years of functional systems administration, billing operations, or finance technology experience within an IS/IT or Revenue Operations organization
- Intermediate to advanced SQL proficiency — able to write complex queries, perform data audits, and troubleshoot integration issues at the record level
- Hands-on experience with a commercial billing or subscription management platform; strong working understanding of bill plan structures and invoice workflows
- Familiarity with Salesforce CPQ data structures (Quote, Quote Line, Order objects) and their downstream billing implications
- Understanding of ASC 606 revenue recognition fundamentals and their impact on billing system configuration and data requirements
- Demonstrated ability to work within IS/IT change control, documentation, and release management processes
PREFERRED QUALIFICATIONS
- Oracle NetSuite experience — billing, invoicing, or revenue recognition module administration
- Snowflake or Google BigQuery proficiency for building operational billing data sets and Finance close reporting
- Experience with API integration monitoring tools (Postman, DataDog, or comparable) within an IS&IO or DevOps environment
- Healthcare technology, SaaS, or recurring revenue business model experience
- Familiarity with IS&IO change management and ITSM ticketing systems (ServiceNow or equivalent) and production release protocols
- Power BI or comparable BI tool experience for building and maintaining KPI dashboards
ABOUT WAYSTAR
Through a smart platform and better experience, Waystar helps providers simplify healthcare payments and yield powerful results throughout the complete revenue cycle.
Waystar’s healthcare payments platform combines innovative, cloud-based technology, robust data, and unparalleled client support to streamline workflows and improve financials so providers can focus on what matters most: their patients and communities. Waystar is trusted by 1M+ providers, 1K+ hospitals and health systems, and is connected to over 5K commercial and Medicaid/Medicare payers. We are deeply committed to living out our organizational values: honesty; kindness; passion; curiosity; fanatical focus; best work, always; making it happen; and joyful, optimistic & fun.
Waystar products have won multiple Best in KLAS® or Category Leader awards since 2010 and earned multiple #1 rankings from Black Book™ surveys since 2012. The Waystar platform supports more than 500,000 providers, 1,000 health systems and hospitals, and 5,000 payers and health plans. For more information, visit waystar.com or follow @Waystar on Twitter.
WAYSTAR PERKS
- Competitive total rewards (base salary + bonus, if applicable)
- Customizable benefits package (3 medical plans with Health Saving Account company match)
- We offer generous paid time off for our non-exempt team members, starting with 3 weeks + 13 paid holidays, including 2 personal floating holidays. We also offer flexible time off for our exempt team members + 13 paid holidays
- Paid parental leave (including maternity + paternity leave)
- Education assistance opportunities and free LinkedIn Learning access
- Free mental health and family planning programs, including adoption assistance and fertility support
- 401(K) program with company match
- Pet insurance
- Employee resource groups
Waystar is proud to be an equal opportunity workplace. We celebrate, value, and support diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Skills Required
- 4+ years of functional systems administration, billing operations, or finance technology experience within an IS/IT or Revenue Operations organization
- Intermediate to advanced SQL proficiency, including complex queries, data audits, and integration troubleshooting
- Hands-on experience with a commercial billing or subscription management platform
- Working understanding of bill plan structures and invoice workflows
- Familiarity with Salesforce CPQ data structures, including Quote, Quote Line, and Order objects
- Understanding of ASC 606 revenue recognition fundamentals and billing system impacts
- Experience with IS/IT change control, documentation, and release management processes
- Oracle NetSuite experience in billing, invoicing, or revenue recognition module administration
- Snowflake or Google BigQuery proficiency
- Experience with API integration monitoring tools such as Postman or Datadog
- Healthcare technology, SaaS, or recurring revenue business model experience
- Familiarity with change management and ITSM ticketing systems such as ServiceNow
- Power BI or comparable BI tool experience
Waystar Compensation & Benefits Highlights
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Healthcare Strength — Medical, dental, and vision coverage is broad, with multiple plan choices and HSA support highlighted. Mental-health resources and wellness programs extend coverage beyond the basics.
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Parental & Family Support — Paid parental leave for maternity, paternity, and adoption is explicitly provided, alongside fertility and family‑planning support. Childcare benefits and a post‑parental return‑to‑work program further reinforce family coverage.
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Leave & Time Off Breadth — Generous PTO, paid holidays, and paid volunteer time off are consistently emphasized. Some roles use flexible or unlimited time off, adding additional latitude for time away.
Waystar Insights
What We Do
Waystar harnesses the power of agentic AI, generative AI, and advanced automation to drive meaningful outcomes so providers reach peak financial performance and patients receive care with confidence. The Waystar platform is used by more than 1 million providers and supports over 60% of the U.S. patient population - and integrates with all major HIS and practice management systems. The financial and administrative challenges facing healthcare providers are daunting. Waystar’s technology platform simplifies and unifies healthcare payments across the revenue cycle. We empower healthcare organizations to automate manual work, gain insight into processes and performance, and ultimately collect more revenue. At Waystar, we know there’s a better, more efficient way forward. Let’s climb the mountain ahead of us to reach new heights in healthcare.
Why Work With Us
Our Waystar values serve as a compass to center our decisions, inspire action, and promote outstanding performance. We are dedicated to providing a diverse, inclusive workplace and fostering a shared sense of belonging.
Waystar Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
