The Role
Prepares and reconciles client invoices, reviews contracts, gathers billing data, resolves discrepancies with project managers and Finance, maintains invoicing documentation and SOPs, and supports project management through inventory tracking, presentations, and administrative tasks. The role requires accuracy, organization, cross-functional coordination, and compliance with internal controls and client agreements.
Summary Generated by Built In
The Billing and Project Support Specialist is responsible for ensuring accurate and timely client invoicing, maintaining proper documentation, and supporting project management operations. This role requires strong attention to detail, cross-departmental coordination, and adherence to company policies and client agreements.
Key Responsibilities:
Key Responsibilities:
- Prepare and consolidate all required information for client invoice generation.
- Perform monthly reconciliation of billable items, including:
- Employee salaries, monetary benefits, and employer government contributions
- Billable employee benefits
- Reimbursable costs such as procurement of items and services
- Review client contracts regularly to ensure accurate and timely billing.
- Coordinate with key stakeholders to gather complete and accurate invoice data each cycle.
- Collaborate with the assigned Project Manager of the account and Finance Team to resolve billing discrepancies and address client inquiries.
- Maintain compliance with internal controls, policies, and regulatory requirements throughout the invoicing process.
- Develop, update, and maintain Standard Operating Procedures (SOPs) related to invoicing to ensure consistency across departments.
- Keep organized, up-to-date records and documentation related to client invoicing
- Provide operational support to the Project Management Department, including:
- Equipment inventory management
- Preparation of decks and presentations
- General administrative assistance
- Graduate of any 4-year course
- Experience in billing and or AR is preferred but not required
- Strong organization skills and attention to detail
- Good written and oral communication skills
- Proficiency in Microsoft Office, especially MS Excel
- Ability to work independently while managing multiple deadlines
- Willing to work in US business hours and report on site in Makati
- Can transition to hybrid once fully independent
Skills Required
- Graduate of any four-year course
- Billing or accounts receivable experience
- Strong organizational skills and attention to detail
- Good written and oral communication skills
- Proficiency in Microsoft Office, especially Microsoft Excel
- Ability to work independently while managing multiple deadlines
- Willingness to work US business hours
- Willingness to report onsite in Makati
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The Company
What We Do
Genfinity Philippines, Inc. is a consulting firm focused on enabling excellence in the Philippines' allied health workforce and assisting companies in capitalizing on opportunities within the Philippine BPM support industry.
