The Neil Jones Food Company is an industry leader, processing superior quality fresh-packed, vine-ripened California tomatoes and Pacific Northwest fruit. Headquartered in Vancouver, Washington, NJFC has been providing our nation’s discerning food service, retail, industrial and institutional customers with the finest quality canned and pouched products for over 50 years. NJFC operates three production facilities: Northwest Packing in Vancouver, WA.; San Benito Foods, in Hollister, CA; and Toma-Tek in Firebaugh, CA.
We are seeking a Billing & Accounts Receivable Specialist III. This position ensures both the timely and accurate billing of warehouse orders and manages collection efforts as needed. Responsibilities include supporting pre- and post-billing audits, monitoring open orders to ensure prompt billing, filing order records, archiving bills of lading, reviewing accounts receivable, requesting customer payments when necessary, and analyzing changes in customer credit. This position is based at our corporate headquarters in Vancouver, Washington.
For additional information, please see our “About Us” video, Our Story - Neil Jones Food Company
Key Responsibilities:
- Process invoices including EDI invoices in a B2B environment utilizing an ERP. Monitors Accounts Receivable aging reports to ensure timely collection of payments.
- Evaluates established credit limits and evaluates credit to determine appropriate risk level. Help to coordinate ongoing credit and collection discussions with the sales organization.
- Works directly with customers on timely payments and establishes payment terms to meet both customer needs and business objectives.
- Works to resolve customer discrepancies (billbacks, chargebacks, deductions and claims) compared to amounts invoiced. Works with appropriate teams within the organization to resolve issues.
- Strong attention to detail to ensure timely and accurate transactions and documentation.
- Match bills of lading and accurately bill shipped orders from warehouses. Resolve discrepancies.
- Monitor unbilled orders to ensure all shipped orders are billed in a timely manner.
Requirements:
- High school diploma required, associate’s degree/bachelor’s degree preferred. 5+ years of demonstrated billing and accounts receivable experience, or an equivalent combination of training, education, and experience that proves the ability to perform the key responsibilities of the position.
- Highly proficient in ERP and Microsoft Office applications, particularly Excel.
- High level of accuracy and attention to detail.
- Strong written, oral communication, and interpersonal skills. Able to problem solving and strong organizational skills.
- Ability to pass a pre-employment drug test, background check including employment and educational verification, credit screen, and to work extended schedule and weekends during the fresh pack season, typically July to early October. (IF REQUIRED)
Benefits:
- Medical, Dental, & Vision coverage
- 401(k) match with Traditional & Roth options available
- Company paid Life and AD&D insurance.
- 10 paid vacation days, 9 paid holidays, and separate sick time
- Employee Assistance Program
- Numerous Voluntary insurance products available including Pet and Auto
- Free parking
Applicants have rights under Federal Employment Laws
Family and Medical Leave Act (FMLA)
Equal Employment Opportunity (EEO)
Employee Polygraph Protection Act (EPPA)
The Neil Jones Food Company participates in E-Verify
E-Verify Participation
If You Have the Right to Work, Don't Let Anyone Take It Away
We are an Equal Opportunity and Fair Chance Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, military or veteran status, and other protected status under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Skills Required
- High school diploma
- 5+ years of billing and accounts receivable experience, or equivalent training, education, and experience
- Proficiency with ERP systems and Microsoft Office applications, particularly Excel
- High accuracy and attention to detail
- Strong written, oral communication, interpersonal, problem-solving, and organizational skills
- Ability to pass a pre-employment drug test, background check, employment and educational verification, and credit screen, if required
- Ability to work extended schedules and weekends during the fresh pack season, typically July through early October
- Associate's or bachelor's degree
What We Do
The Neil Jones Food Company is a US food processor producing the finest quality conventional and organic California tomatoes, custom sauce blends, Pacific Northwest pears, cherries, plums, cranberry sauces and juice concentrates. We are a privately owned, family-run corporation based in Vancouver, WA, comprised of three processing facilities, all of which operate on the tradition of excellence and high quality standards. Northwest Packing Company is located alongside our Corporate office in Vancouver, WA. Here we process a wide variety of canned fruit, tomatoes, and fruit juice concentrates. Our San Benito Foods cannery in Hollister, CA produces fresh-packed, California tomato products, sourced from the very best San Joaquin valley & Santa Clara valley farms. As a foodservice supplier, we fresh-pack our California tomatoes in #10 cans. Tomatek, located in Firebaugh, CA, is our state-of-the-art production facility that produces fresh-packed, California tomato products in #10 equivalent hot fill pouches and industrial bins and drums. We are an important supplier to the retail, foodservice and industrial segments of the food industry, exporting globally. In addition to shipping directly from our processing facilities, we replenish over 18 forwarding warehouses across North America to enhance service to our customer base. Product packaging includes cans in all key sizes, 55 gallon drums, pails, 300 gallon bins, and various hot fill pouches. We are under continuous USDA inspection, are Kosher & Halal certified, hold CCOF & USDA Organic and Food Alliance certifications, and are EDI capable. Our company has a culture that is open, respectful and professional. We are resilient and focused. We are diverse and down-to-earth. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are an Equal Opportunity & Fair Chance Employer, and we participate in E-Verify.
