The Bids & Proposals Coordinator will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Qualifications (RFQs), Requests for Information (RFIs), and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our services. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Principals, Administration, Project Managers, Business Development, Science leads, and other subject matter experts, as needed - and thus, is a highly visible role. The Coordinator of Bids and Proposals should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.
Responsibilities of the Coordinator of Bids & Proposals:
- Act as the central point of contact on assigned proposals and statements of qualifications, and lead and guide the work of the Bids and Proposals team
- Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans
- Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
- Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline
- Work closely with various stakeholders to complete the formulation of winning strategies and themes (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal
- Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
- Solicit management reviews and approvals during proposal development
- Monitor proposal content to ensure compliance to solicitation requirements, evaluation criteria, and technical requirements
- Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders
- Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required
- Research and gather information to include corporate information, professional services information, and other standard materials
- Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
Proposal Writing:
- Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, technical and management volumes, security volumes, resumes, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition
- Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise
- Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering/science intensive proposals
Post-Submittal Activities:
- Debrief teams after proposal submittal
- Interview team members on successful or unsuccessful strategies and tactics,
- Facilitate a retrospective assessment on proposals, and refine future proposal strategies, processes, templates and training.
Qualifications
- Bachelor's degree or equivalent relevant experience
- 2+ years of experience in coordinating responses to private and government entities of all levels/sizes
- Proven ability to work across organizations with effective communication, leadership, and project management skills
- Proven attention to detail
- Excellent writing, grammar, and spelling ability
- Excellent presentation and written/oral communication skills
- Ability to work in a deadline-conscious, results-driven environment
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
Skills Required
- Bachelor's degree or equivalent relevant experience
- 2+ years of experience coordinating responses to private and government entities
- Effective communication, leadership, and project management skills
- Strong attention to detail
- Excellent writing, grammar, and spelling ability
- Excellent presentation and written and oral communication skills
- Ability to work in a deadline-conscious, results-driven environment
What We Do
ELOS is a Louisiana-based professional consulting firm specializing in environmental services, program management, and project management. As part of Aventia, it serves private businesses, nonprofits, and government entities through interdisciplinary expertise, agency familiarity, and scientific technologies. Its work helps projects comply with environmental laws, protect wetlands and endangered species, and preserve cultural resources while enabling responsible development throughout Louisiana and the Gulf South.
