AU Paralegal | AU | Onsite

Setup and Location: Onsite (Ortigas, Alabang, Pampanga or Cebu)
Work Schedule: 8:00 AM to 5:00 PM (AEST Time) | 6:00 AM to 3:00 PM (PH Time)
Employment Type: Full-time 

We are looking for a Paralegal to provide advanced legal support, conduct research and manage case administration to ensure efficient legal workflows in a busy Wills and Estates team. The ideal candidate for this role, should demonstrate expertise in legal drafting, familiarity with Australian law and proficiency in case management tools. This role is critical for maintaining compliance, streamlining documentation processes, and enabling seamless coordination of legal

• Drafting and sending initial letters to various estate institutions such as banks, superannuation,
  
• investments, share registries, government departments, accountants, etc. (precedent-based).
  
• Corresponding with estate institutions (banks, superannuation, investments and share registries government departments, accountants, etc.)
  
• Completing institution forms (banks/super/share forms)
  
• Completing Client Authorization forms and Purchaser Declarations
  
• Sending documents via DocuSign
  
• Inputting payment requests (into LEAP or Smokeball) and confirming beneficiary and other account details with third parties.
  
• Return of requirements to estate institutions
  
• Preparing distribution authorities/statutory declarations (precedent-based)
  
• Inputting time entries, preparing invoices and ensuring costs and time entries are always up to date
  
• Note taking/scribing in conferences with Solicitors and clients
  
• Reviewing incoming postal mail (scanned by our receptionist to the Estates team) and ensuring that all mail is being reviewed, costed and matter management software updated
  
• Diary management – receiving and making calls regarding appointments, outlook calendar monitoring and updating, setting of reminders etc
  
• Management of electronic and matter files – ensuring that files are updated (in LEAP or Smokeball) against Onenote spreadsheet, to-do list regularly updated and monitored
  
• Making general enquiries with third parties such as accountants, genealogical searching agents, the Court, barristers, etc.
  
• Compiling annexures and exhibits for Affidavits. Paginating large Court documents.
  
• Updating legal software (currently LEAP) with all beneficiary and asset information as it becomes available
  
• Adding to, and managing, the internal precedent database
  
• Drafting and preparing simple Wills, Powers of Attorney, and Enduring Guardianships together with accompanying letters and invoices to client
  
• Liaising with clients regarding Estate planning documents and appointment scheduling/calendar management for Estate management matters
  

What You Bring:

• Education: Bachelor’s degree in legal studies, Political Science, or related. Paralegal certification is preferred.
  
• Legal Experience: 2–3 years in a paralegal capacity, preferably with an Australian or common-law firm background.
  
• LEAP/Smokeball (legal software file management) experience would be appreciated but is not essential.
  
• Technical Skills: Solid understanding of legal terminology and procedures; proficiency in MS Office and document management systems (such as LEAP and OneNote).
  
• Soft Skills: Excellent English communication (both written and verbal), organizational agility, problem- solving and team-focused approach.
  
  

Why You’ll Love Working Here 

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) 
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) 
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! 
  

Let’s Talk 
If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you.