AST Compliance Specialist

Key Responsibilities 

Aggregate Spend Management 

• Administer the Aggregate Spend Tool (AST), including data entry, maintenance, and reconciliation of HCP and HCO transfers of value 

• Perform regular data scrubbing and quality checks to ensure accuracy and completeness of spend records 

• Investigate and resolve data discrepancies, duplicates, and reporting disputes in a timely manner 

• Coordinate with business units (Sales, Marketing, Medical Education) to capture spend data accurately and on schedule 

Transparency Reporting 

• Monitor and ensure compliance with state level HCP transparency reporting requirements 

• Support international transparency reporting obligations where applicable 

• Maintain organized records of all submissions, dispute resolutions, and audit trails 

Compliance Support 

• Assist the Compliance and Transparency Manager in auditing HCP transfers of value to ensure alignment with GE HealthCare’s Global Interaction Policy and the AdvaMed Code of Ethics 

• Support HCP travel review and approval processes, ensuring spend is pre approved and within policy limits 

• Support the Compliance and Transparency Manager in developing and maintaining compliance training materials and SOPs related to AST and aggregate spend processes 

• Participate in internal audits and monitoring activities; escalate issues as appropriate 

Stakeholder Collaboration 

• Act as a primary point of contact for internal stakeholders on aggregate spend queries and Sunshine Act reporting obligations 

• Liaise with Finance, Legal, and Business Operations teams to ensure spend is correctly categorized and attributed 

• Respond to HCP dispute requests and coordinate resolution within required timeframes 

• Collaborate across the functional matrix: including Sales, Medical Education, Marketing, Finance, and Legal: to ensure compliance needs are understood and met in support of business objectives 

• Proactively communicate compliance requirements to thought leaders, business leaders, and other stakeholders ahead of planned events and activities, ensuring all engagements are appropriately reviewed and approved 

• Support the FMV process by applying approved Fair Market Value (FMV) calculator outputs when processing HCP engagements, and flag any exceptions or anomalies to the Compliance and Transparency Manager for review and escalation 

• Provide general administrative support to the Marketing Operations team as needed, including coordination of logistics, documentation, and other tasks that support team effectiveness 

Qualifications 

Required 

• Bachelor’s Degree in Healthcare Administration, Business, Legal Studies, or a related field; relevant Associate’s Degree or equivalent work experience also considered 

• 0 2 years of experience in a compliance, administrative, or operations role; experience in healthcare, medical device, or life sciences is a plus but not required 

• Basic awareness of healthcare compliance concepts; willingness to learn the Physician Payments Sunshine Act and applicable transparency regulations on the job 

• An interest in or exposure to compliance, regulatory, or administrative processes; curiosity about the healthcare industry is welcome 

• Strong attention to detail with excellent data management and organizational skills 

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with compliance or spend management systems 

Preferred 

• Certified in Healthcare Compliance (CHC) or working toward certification 

• Experience with aggregate spend or transparency reporting platforms (e.g., Veeva, Model N, or similar) 

• Knowledge of international HCP transparency requirements (EU, Japan, etc.) 

• Experience in a large, matrixed organization such as GE HealthCare 

Core Competencies 

• Integrity & Accountability: models GE HealthCare’s values and upholds a culture of compliance 

• Analytical Thinking: able to identify data anomalies and drive resolution 

• Communication: clearly conveys compliance requirements to non-compliance audiences 

• Collaboration: works effectively across functions and geographies 

• Adaptability: comfortable managing competing deadlines and evolving regulatory requirements