Associate Project Manager, L&D

Red Nucleus is hiring an Associate Project Manager to join our global team! This is a hybrid role and candidates need to be commutable to our Yardley, PA office.

Our purpose is advancing knowledge to improve lives. We succeed by being the premier provider of strategic learning and development, scientific advisory services, and medical communications solutions for the life sciences industry. Our global team is composed of nearly 1000 full-time employees whose commitment to creativity, quality, and on-time delivery is unrivaled in our space. 

At Red Nucleus, we believe in providing a rich working environment that pushes us to innovate in ways that engages our employees to be their best selves. Our culture is about meaningful work, a true sense of community, and fun. We love to celebrate our people and we are proud to have been Internationally recognized as a “Great Place to Work".    

How You Will Contribute

In this position, you will be working with our Learning & Development team. For more information about our team, please visit L&D I Red Nucleus.

As an Associate Project Manager (APM), you provide project support to help ensure that projects are completed on time, on budget, and meet Red Nucleus quality standards. While completing tasks that are critical to project 
success, you will also gain exposure to the entire project development process. This training, exposure, and experience may position you to become a Project Manager in the future.

As part of your daily responsibilities, you work closely with roles such as Project Managers (PM), Account Managers (AM), Medical Writers (MW), Instructional Designers (ID), Artists, Developers, Medical Editors (ME), and 
Editorial Associates (EA) as well as the Client Service Director (CSD) who leads the team. 

RESPONSIBILITIES
Your responsibilities as an APM are divided into 6 core areas: Business Development, Timeline Development and Management, Client Interaction, Team Management, Tactical Development, and Financial Management. The 
tasks and responsibilities within these core areas will expand over time as you progress through your journey and gain knowledge, skills, and experience in the role. 

Business Development

• Assist in the completion of Requests for Information (RFIs)
• Set up proposal shells and/or pitch deck files; integrate standard/existing content as directed
• Participate in brainstorming sessions
  

Timeline Development and Management

• Create first drafts of timelines for core offering projects (requires PM/CSD review)
• Update project timelines as dates change throughout the project
• Update team task list with input from PMs or CSD 

Client Interaction

• Listen in on client status calls
• Create/update status reports and call recaps based on call participation and project progress 
  

 Team Management

• Coordinate MLR submission efforts with your team’s assigned EA in the Pune, India office
• Support CSD/PM in completing client and project-related requests as needed
  

Tactical Development 

• Complete general freelance contract agreements with input from CSD/PMs
• Purchase/scan references for team writers
• Clean track changes and comments before materials are ready for delivery to a client
• Serve as RN administrator for client MLR systems
• Prep, upload, and complete MLR submissions
• Download/share comments (client/MLR) with team
• Communicate with and schedule audio and video talent
• Set up, edit, and execute audio recordings (including script preparation, directing sessions, post-production of files, etc.)
• Serve as production assistant for video shoots (including preparing scripts, creating shot lists, working with video producer/director to create a schedule for shoots, casting, securing talent release forms, purchasing/securing props and wardrobe, running teleprompter)
• Identify and integrate time code details into storyboards for development team
• Create citation sequencing when requested by CSD/PM
• Assist in workshop preparation/execution (eg, research & order props and supplies, create materials & print 
  spreadsheets)
• Clean/archive project files

Financial Management

• Enter freelancer (including talent) invoices into BigTime, code,and provide to Finance department for processing/payment
• Code receipts for pass-through costs (such as reference articles and other expenses) and provide to Finance 
  department for processing
• Help to monitor statements of work against key project deliverables to ensure alignment with budget (eg, performing screen counts and seat time checks)
• Run various project/team reports (eg, budget to actuals comparison, etc.)

REQUIREMENTS

• Bachelor’s degree (BA/BS)
• The ability to work full-time in our Yardley, PA office, including ability to occasionally work evenings or weekends to meet project deadlines
• Exceptional teamwork, interpersonal, communication, and organizational skills
• The ability to independently, proactively, and effectively prioritize and manage multiple tasks
• A high level of motivation, adaptability, curiosity, and the capability to deal with pressure positively
• Willingness and ability to occasionally travel to client meetings/events
  
• Experience with/exposure to project management, creative/instructional content development, graphic design, 
  programming, media creation, content editing, and/or quality assurance

#LI - KS1