Reporting to the National Human Resources Director, the Associate Director, Human Resources, will be our go-to resource for staff for all things HR-related. The ADHR develops and implements the staffing strategy for Indivisible. They also serve as the chief architect and strategist for our Performance Management process, ensuring that performance objectives align with Indivisible’s organizational goals. Additionally, the ADHR will be the initial responder to Step 1 grievances and will defend Indivisible’s position in grievance meetings. They will have a strong customer-service orientation, respect for employee confidentiality, and a keen eye for systems and processes to build out, update, and sustain our HR services for a growing team. A clear commitment to equity and inclusion in all HR functions is essential.

We are hiring for this position immediately. This position is full-time, with a minimum salary of $84,150 annually, commensurate with experience. To uphold organizational parity and pay equity, we use a non-negotiable salary system that takes into consideration the entire breadth of a candidate’s experience, employment, and education to arrive at their final starting base salary. In addition, Indivisible provides a robust benefits package including full medical/dental/vision/life coverage, a professional development stipend, and an employer matched 401(k) plan.

Responsibilities:

• Staffing and Recruitment - 30%
• The ADHR will develop and implement Indivisible’s staffing and recruitment strategies, in consultation with the Managing Director, National HR Director and Diversity Director. They will provide day to day direction to Indvisible Managers seeking to fill positions.
• Stay up-to-date on recruitment trends/strategies and determine the viability of incorporating new methods/approaches to recruiting that align with or help Indivisible achieve its staffing goals.
• Evaluate and set up revised recruitment practices to transition to Rippling Recruitment from Lever
• Engage and direct recruitment efforts to source great candidates for all open roles, including working with hiring managers to create effective recruitment strategies.
• Ensure employees involved in recruitment efforts have been trained on Indivisible’s staffing processes, use of the applicant tracking system, and awareness of unconscious biases related to staffing decisions.
• Create job postings, support hiring managers in developing rubrics and assessment tools, close candidates
• Project management of the candidate pipeline, including building a diverse and talented candidate pool in concert with the DEI Director.
• Implement an effective job requisition and job offer process to include updating existing forms
• Calculate salaries using established formula and send offer letters to selected candidates
• Review and analyze recruitment statistics on at least a quarterly basis.
• Make/recommend changes to the process, as needed




• Human Resources Mechanics/Processes - 20%
• Prepare and present HR Quarterly report - analyze data year over year and quarter over quarter; make recommendations for improvements in processes based on analysis of the data.
• Continue to process payroll at least once monthly
• Evaluate and implement HR processes using the Rippling system or in concert with that and other systems that support the organization in 2024 and beyond
• Recommend and implement scalable HR processes and policies; update policies as needed
• Manage and maintain confidential employee records. Conduct audits for all active personnel files to ensure compliance
• Manage FMLA and other employee leave
• Process routine HR changes - employee change of status, comp time updates, verifications of employment, etc.
• Respond to employee requests in a timely manner
• Manage Rippling Learning




• Performance Management - 25%
• In concert with Indivisible Leadership and the Guild, design, develop and implement a new ONLINE performance management system utilizing Rippling Performance Management
• Manage the performance management process which occurs annually
• Design and develop performance management training utilizing our new system
• Maintain records of performance reviews submitted
• Send reviews for signature and upload into HRIS (if still needed)
• Send out initial notices for 90-day reviews and reminders for annual process as needed
• Suggest improvements to the process.




• Employee and Labor Relations - 10%
• Serve as HR presence/lead for Step 1 responses and Step 1 meetings; provide Indivisible response to Step 1 grievances after consultation with leadership - typically the National HR Director, General Counsel, and Managing DIrector.
• Serve on Joint Labor-Management Committee
• In coordination with the National HR Director, conduct employee investigations in a timely manner and make recommendations for follow up action.
• Ensure adherence to collective bargaining agreement and other union protocols.
• Request union dues payments to Guild on a monthly basis.




• Onboarding/Offboarding - 10%
• Promote Indivisible's values across all trainings and onboarding experiences to ensure that our workplace remains aligned with our core values
• Lead the employee on-boarding and off-boarding process
• Create new employee accounts and follow up on all new hire activities (i.e. ensuring employees are assigned onboarding training, obtaining I9 documents, coordinating with operations team to get new employee emails and computer equipment)
• Send out offboarding checklists for exiting employees, conduct exit interviews, terminate in HRIS, coordinate offboarding with operations team




• Legal Compliance and Miscellaneous Duties - 5%
• Maintain knowledge of and compliance with all appropriate statutes through SHRM and other appropriate resources
• Work with our payroll provider and legal counsel to ensure we stay in compliance of all local, state, and federal labor laws; advise management on these policies as needed
• Organize and assist with regular team-building events and activities, including staff retreats

Required Qualifications (including education, experience, and knowledge/skills/abilities):

• At least seven years of progressively responsible Human Resources or related experience
• Demonstrated employee relations experience to include conducting internal investigations.
• Demonstrated staffing/recruitment experience to include experience with applicant tracking systems
• Demonstrated experience with human resources information systems (HRIS). We use Rippling.
• Experience with internal customer service

Desired Qualifications (including education, experience, and knowledge/skills/abilities):

• HR Certification preferred
• Experience working in union environments
• Experience interfacing with employees at all levels.
• Experience with HR reporting/Statistics.

About the Indivisible Project

We’re building something new. We’re a progressive grassroots organization that began in the aftermath of Trump’s election. We’re working to build a democracy that reflects a broad, multiracial “we the people,” one that works for all of us and is sustained by all of us. To support this movement, we’ve built an incredible team at the national level. We dream big, we support each other, and we have fun doing it. For more information about Indivisible’s vision, mission, and theory of change, click here.

We’re changing what’s politically possible. Indivisible is part of the powerful progressive movement reaction to Trump, fighting the racist, misogynistic, plutocratic, and authoritarian agenda trumpeted by Trump and the GOP congress. Don’t take our word for it; Indivisible has been featured on the Rachel Maddow Show multiple times, as well as in the New York Times and in pretty much every other major news outlet in the country.

We’re building together. We’re building a new organization every day - a rare opportunity to model what we want to see in the world. We’re deeply committed to equity and building a diverse and inclusive organization.

We’re looking for you. If you want to fight for the soul of American democracy, there’s no better place to be than Indivisible. We’re looking for more team members who are passionate about building an inclusive democracy and committed to getting results. It’s an exciting, fulfilling place if you’re someone who wants to fight fiercely for the progressive world we want to have.

Every one of us on the national team is here because we believe this movement is the best way to retake and build progressive power in this country. Does that ring true for you? If so, great - throw your hat in the ring to join our team. Let’s start #winning together. For more information about Indivisible’s organizational principles, click here.

Indivisible Project is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of support needs at the time of application.