Assistant Office Manager
At Ross Bryan Associates, A Salas O’Brien Company, we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us:
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Job Description:
We welcome applicants who wish to join an established and growing firm with a background in administrative duties and responsibilities.
Job Duties:
- Answer and transfer phone calls.
- Open, sort, and distribute incoming correspondence.
- Run errands.
- File, retrieve, and scan documents and reports.
- Create, modify, and produce detailed documents, such as audit reports and associated forms, letters, proposals, and spreadsheets.
- Inventory and order office supplies.
- Other administrative functions to assist the company on an as-needed basis.
Qualifications:
- High School Graduate or Equivalent- Required
- Microsoft Office – MS WORD, MS Excel, MS Access experience required
- Task Prioritization
- Working Independently
- Detail Oriented
- Proficiency in MS Word, Excel, and Outlook
- Excellent critical thinking and problem-solving skills
- Excellent verbal, written, and interpersonal communication skills.
Benefits:
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
- Competitive compensation package.
Location: Nashville, TN
Travel: N/A
Qualifications Education Required High School or better. Experience Preferred Background in administrative duties and responsibilities Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High School Graduate or Equivalent
- Microsoft Word proficiency
- Microsoft Excel proficiency
- Microsoft Access experience
- Microsoft Outlook proficiency
- Task prioritization
- Ability to work independently
- Detail oriented
- Critical thinking and problem-solving skills
- Excellent verbal, written, and interpersonal communication skills
- Background in administrative duties and responsibilities
What We Do
Salas O’Brien is an employee-owned engineering and technical services firm focused on advancing the human experience through the built environment. Our team is engineered for impact™, helping clients achieve critical goals, advancing our team members through growth and opportunity, and operating at the center of important global issues, including sustainability and decarbonization. We are a top firm as ranked by Engineering News-Record and Consulting-Specifying Engineer, and we have appeared for over a decade on the Inc. 5000 list of North America’s fastest-growing private companies.
