Assistant Director - Organizations and Events (MSUAASF Range C)

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Job Description

1. Student Organizations. Manage student organization programming in a manner that advances student development and strengthens student engagement.

• Advise and support students in the creation of new student organizations, including membership development, advisor assignment, constitution development and approval.
• Provide training and resources to student organization officers and advisers on University and State policies.
• Oversee the student organization registration process and maintain the student organization directory to ensure accuracy, accessibility, and effective campus engagement.
• Collaborate with campus partners to support student organization event planning, travel processes, and campus engagement opportunities, including student organization fairs.
• Manage purchasing and reconciliation and regularly review organizational finances in collaboration with the Student Senate Treasurer to ensure accountability and proper stewardship of funds.
• Develop, interpret, and implement University policies and procedures governing student organizations, while enforcing standards and accountability measures to ensure compliance

2. Event Management. Manage the non-academic reservations of Somsen Auditorium, Kryzsko Commons Student Union and adjacent outdoor spaces particularly the Kryzsko Courtyard; and Gazebo.

• Participate in event planning by meeting with internal and external clients to assess event needs, communicate building policies and available support amenities, and clarify event expectations and operational requirements.
• Process space utilization requests, develop room diagrams using scheduling software, and coordinate review and final distribution with clients and operations staff.
• Serve as a knowledgeable expert for the room scheduling software, ensuring campus event details are accurately entered, maintained, and updated within the system.
• Troubleshoot and resolve event-related issues (e.g., setups, reservations, A/V) and provide on-site support for high-profile events as needed.

3. Department Collaboration. Participate as a part of the greater Student Union & Activities staff team and utilize a student development approach to working with students, student employees and volunteers to develop a customer service focused environment.

• Work cooperatively with staff and students on projects, participate in policy formation and review for the department, support and attend departmental and campus programs, serve as an active member on university committees and provide clarity of communication throughout the organization.
• Assist with campus events including but not limited to Wazoo’s Block Party, Welcome Week, WSU Family Weekend, Homecoming and WinterFest.
• Assist the Director with marketing efforts for Student Union & Activities department.
• Coordinate department level assessment initiatives.

4. Perform other duties as assigned that support the University, Student Life and Development division, and departmental priorities and initiatives including professional development and campus committee participation.

Salary Range: $47,607.00 - $93,342.00

Minimum Qualifications

• Bachelor’s Degree
• Two (2) years of experience in event management, project coordination, student development, or student activities.
• Strong oral, written interpersonal and electronic communication skills sufficient to prepare messages and materials for diverse audiences and clearly explain, discuss, and present.
• Experience in effectively and efficiently utilizing computers to conduct business (i.e.: Microsoft Office suite, database, query creation and reporting software, computerized event scheduling, and web application software).
   

Preferred Qualification 

• Experience advising and supporting students and student organizations.
• Experience in training, teaching, or facilitating learning and development.
• Demonstrated experience with event coordination.
• Demonstrated experience in business procedures, project planning and problem-solving.
• Knowledge of student development theory, higher education administration, student activities and related programs.
• Demonstrated interpersonal skills, conflict mediation, organization, and problem-solving skills.
   

Other Requirements

The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time. A complete online application will include the following:

• A cover letter that addresses the qualifications listed previously
• Current Curriculum Vitae / Resume
• Transcripts (undergraduate and graduate)
• A list of professional references with contact information
   

Posting Information:

Application Deadline: Review begins July 1, 2026

Appointment Date: As Soon As Possible

Primary Location: Winona, MN

Type of Appointment: Probationary

Telework (Yes/No) No

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing, engineering, psychology, business, and computer science. With campuses in both Winona and Rochester, Winona State offers the best of both worlds. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River - meaning rock climbing, paddle-boarding, hiking, and kayaking are within a mile of campus. WSU’s Rochester campus is located in Minnesota’s third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S. Winona State University's mission is to enhance the intellectual, social, cultural and economic vitality of the people and communities we serve: a community of learners improving our world. For more information, visit winona.edu.

Employment for this position is covered by the collective bargaining agreement for Minnesota State University Association of Administrative & Service Faculty (ASF) which can be found at https://www.minnstate.edu/system/working/relations.html

Notice: In accordance with Minnesota State policy, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a motor vehicle records check. The Winona State University Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures, and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.winona.edu/about/safety-security/. You may also request a paper copy from University Security by emailing [email protected].

Winona State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

A member of the Minnesota State Colleges and Universities System. A community of learners improving our world!

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

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