Assistant Administrator - Fund Services

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.   

Purpose of The Job

Take the first step in building a career in fund administration by supporting a diverse range of fund structures and client entities within Ocorian's global network. In this role, you'll gain exposure to client administration, corporate governance, regulatory requirements and fund operations while working alongside experienced professionals who will support your development. You'll play an important part in maintaining strong client relationships, coordinating key administrative activities and ensuring high-quality service delivery. This is an excellent opportunity to develop your technical knowledge, build confidence in working with clients and stakeholders, and grow your expertise within a collaborative and internationally focused environment.

Main Responsibilities

• Build your knowledge of client structures, governing documents and fund administration processes to support the effective delivery of services.
• Take ownership of allocated administrative tasks, ensuring client matters are managed accurately, efficiently and within agreed timelines.
• Act as a key point of contact for assigned cases, building strong working relationships with clients and internal stakeholders.
• Support the preparation of meeting documentation, attendance notes, statutory records and other client deliverables to a high standard.
• Partner with Client Accounting Solutions and other internal teams to support accounting, reporting, billing and related client activities.
• Maintain accurate client records, databases and documentation, ensuring information remains current and accessible.
• Monitor client matters, identify potential risks or issues and escalate them appropriately to support excellent client outcomes.
• Contribute to a collaborative team environment by supporting colleagues, sharing knowledge and helping to deliver exceptional client service.

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Knowledge, Skills and Experience

• Educated to A-Level or degree standard, with a willingness to work towards a relevant professional qualification.
• Strong communication and interpersonal skills, with the ability to build effective relationships with colleagues, clients and stakeholders.
• Well-organised and detail-oriented, with the ability to manage priorities, maintain accuracy and deliver high-quality work.
• Proficient in using technology and business systems; previous office-based experience would be beneficial, while fund or trust experience is not essential.
• Proactive, collaborative and solutions-focused, with a positive attitude and a genuine interest in learning and developing within the financial services industry.
• Strong written and spoken English, with the confidence to communicate professionally and contribute effectively as part of a team.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.