Administrator, Administration

Key Areas of Responsibilities

• Project Management

• • Coordinate HO projects that impacts the Administration Department

  • Serve as the key contact point for BJ HO

• Accommodation Management

• • Collaborate with the Admin Manager to source cost-effective hotels and serviced apartments, arrange bookings for BJ secondees as needed

  • Liaise closely with HR to receive instructions for serviced apartment arrangements for both HK and overseas locations

• PR, GSA and Expense Processing

• • Secure entertainment approvals when required

  • Process new leases, lease renewals, PR and invoices through OA

  • Translate GSAs for OA submission

• Company Event Coordination

• • Suggest event ideas to the reporting manager and work with Admin colleagues to execute events within the approved budget

• Meeting Arrangements for VIPs / Board Meetings

• • Prepare necessary materials in advance

  • Provide on-site meeting support, including refreshments

  • Coordinate accommodation and transportation for VIPs

• Team Support

• • Deliver administrative assistance to teams as required by the team head

  • Support onboarding for new staff by arranging building and systems access, business cards, and orientation activities

  • Manage offboarding processes for departing staff

  • Arrange staff gifts where required

  • Prepare ISO14001 – EMS documentation

  • Long Service Award Procurement

  • Coordinate procurement for non-IT items

  • Manage corporate card issuance, cancellation, and dispute processes

  • Other Admin duties not assigned

• Key Contacts
  • Group Administration Department colleagues
  • HK/BJ Office Management
  • HK Office Employees
  • External Vendors and Building Management

Requirements

• Bachelor’s degree or higher in any discipline
• Minimum of 2 years’ relevant administrative experience
• Strong analytical skills with exceptional attention to detail
• Excellent command of Mandarin, English and Cantonese (written and spoken)
• Energetic, proactive team player with a heads-on approach
• Strong communication skills
• Self-starter with the ability to meet deadlines independently
• Proficient in MS Excel, PowerPoint and Word
• Highly organized, disciplined, and reliable

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