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Employees, Customers, Then Profit
The Role
Provides administrative and operational support to executive and department teams. Responsibilities include coordinating meetings, conference calls, travel, company events, and logistics; conducting research; compiling data; maintaining spreadsheets and reports; tracking deliverables; and supporting HR equipment shipping for the Work Wherever program. The role requires strong organization, communication, confidentiality, multitasking, adaptability, and problem-solving skills in a hybrid office environment.
Summary Generated by Built In
Overview
Corporate Tools in Post Falls, Idaho is looking to add a new member to our Operations team to assist in all things related to supporting our fast-growing company. You are someone with a "can-do" attitude who responds to business needs with the ability to adapt to and embrace change, placing an emphasis on attention to detail and effective communication.
Along with providing support to our Operations Management team through completion of various tasks supporting business needs, occasional assistance in the support of our "work wherever" program will also be a part of your role. You are someone who thrives in a fast-faced environment and can help our organization continue to grow seamlessly!
This position is coded as "Hybrid" which means after initial training and on-boarding which will take place in office, occasional remote work is available. However, this role will be expected to continue to work in our Post Falls, Idaho office 3-4 days/week.
Wage
Up to $20 / hour
Benefits
Responsibilities
Requirements
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Administrative Support Specialist
Post Falls, ID
Apply Now
Why Work Here
You're more of a "behind-the-scenes" worker who thrives in a fast-paced environment with a variety of tasks and people requiring your assistance. You have excellent interpersonal skills that have allowed you to communicate with a variety of people, from clients and colleagues to vendors and executives. You find ultimate satisfaction in helping colleagues do their jobs better by supporting a variety of assignments that help move the organization forward.
Corporate Tools in Post Falls, Idaho is looking to add a new member to our Operations team to assist in all things related to supporting our fast-growing company. You are someone with a "can-do" attitude who responds to business needs with the ability to adapt to and embrace change, placing an emphasis on attention to detail and effective communication.
Along with providing support to our Operations Management team through completion of various tasks supporting business needs, occasional assistance in the support of our "work wherever" program will also be a part of your role. You are someone who thrives in a fast-faced environment and can help our organization continue to grow seamlessly!
This position is coded as "Hybrid" which means after initial training and on-boarding which will take place in office, occasional remote work is available. However, this role will be expected to continue to work in our Post Falls, Idaho office 3-4 days/week.
Wage
Up to $20 / hour
Benefits
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100% employer-paid medical, dental & vision Full coverage for employees - nothing comes out of your paycheck. Plus an annual review with a raise option. -
Time off that grows with you 22 days PTO + 4 holidays to start. After 3 years it bumps to 29 days, and after 5 years you move to flexible time off - not accrued, not capped. Take time off when you want. -
Parental leave & 401(k) match Paid parental leave, plus up to 6% company 401(k) matching with no vesting period - it's yours from day one. -
Quarterly allowance Spend it on whatever makes work better: a comfier remote setup, continuing-education classes, a plant for your desk, coffee for a coworker, a massage for yourself... really, whatever. -
No dumb perks (and a trail mix bar) No weekend dog-walking gimmicks that look cool but cost nothing because nobody uses them. We spend on benefits you'll actually use - an open-concept office, friendly coworkers, a creative environment, and yeah... a trail mix bar.
Responsibilities
- Create a positive working environment by contributing to a fully functioning office setting through organization, communication, and time management.
- Handle logistics of meetings and conference calls and coordinate travel when necessary
- Conducts research, compiles data and prepares information for consideration and presentation by executive team in support of meetings or work projects.
- Acts as business partner in assisting department staff members in meeting deliverables on business matters and tracking department relevant data
- Coordination of meetings and company events from gathering talking points and creating agendas to scheduling and arranging meals, meeting spaces etc.
- Support the Human Resources team with our "Work Wherever" program by assisting with the coordination of shipping and receiving company equipment for employees
- Maintain company spreadsheets to ensure accurate and up to date reporting.
Requirements
- 3+ years of administrative or project management experience supporting executive level staff
- Strong organizational skills, attention to detail and ability to adapt to changing priorities based on organization needs
- Advanced computer skills
- Demonstrated ability to multitask and meet consistent deadlines within multiple projects
- Ability to maintain confidentiality of sensitive information and a professional attitude.
- Ability to clearly and effectively communicate with diverse audiences in professional manner
- Ability to solve problems and tailor to the the adapting needs of the company
Back to Jobs
Administrative Support Specialist
Post Falls, ID
Apply Now
Why Work Here
You're more of a "behind-the-scenes" worker who thrives in a fast-paced environment with a variety of tasks and people requiring your assistance. You have excellent interpersonal skills that have allowed you to communicate with a variety of people, from clients and colleagues to vendors and executives. You find ultimate satisfaction in helping colleagues do their jobs better by supporting a variety of assignments that help move the organization forward.
Skills Required
- 3+ years of administrative or project management experience supporting executive-level staff
- Strong organizational skills
- Strong attention to detail
- Ability to adapt to changing priorities based on organizational needs
- Advanced computer skills
- Ability to multitask and meet consistent deadlines across multiple projects
- Ability to maintain confidentiality of sensitive information
- Professional attitude
- Ability to communicate clearly and effectively with diverse audiences in a professional manner
- Problem-solving ability
- Ability to tailor support to the company's changing needs
What the Team is Saying
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Software Engineer
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Front-End Web Developer
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Dumpster Fire Fighter
Corporate Tools LLC Compensation & Benefits Highlights
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Healthcare Strength — Health coverage is presented as 100% employer-paid for employees across medical, dental, and vision, with HSA buy-up options, basic life insurance, and in-house therapy/health coaching. Wellness supports extend to weekly onsite chiropractic at the Spokane and Post Falls offices.
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Leave & Time Off Breadth — Time off begins accruing on day one with 22 days plus 4 paid holidays, increases to 26 days in years 3–4, and transitions to flexible time off after year five. Paid parental leave is also offered.
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Retirement Support — Retirement support includes a Safe Harbor 401(k) with an employer match up to 6% and immediate vesting, with full-time eligibility after a 60-day wait. Plan features also include loans, rollovers, and catch-up contributions.
Corporate Tools LLC Insights
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The Company
What We Do
Corporate Tools is proudly, stubbornly independent. No outside investors calling the shots. It’s just us choosing customers over profits, every time. We build the behind-the-scenes tools that keep businesses running: software, LLC filings, registered agent service, website and domain registration, address services… basically all the unglamorous stuff that makes companies actually work. We’ve grown into one of the largest B2B providers in the U.S. by sticking to a simple mission: solve the real, messy, confusing problems of starting and running a business, while keeping your privacy intact and making your life a whole lot easier.
Why Work With Us
We’re privately held, debt free, and focused on people. Not investors. That means we can keep hiring folks we like, building tools that actually work, and making sure our customers are taken care of. If you want to know more about what values drive us, check out our Company Principles.
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Corporate Tools LLC Teams
Corporate Tools LLC Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
As a hybrid employer we have full-time remote employees and employees that live near our offices who have the option to work in-office or from home. There are just a few, select roles that specify and require some in-office time.
Typical time on-site:
Flexible
