Administrative Associate (Offsite)
POSITION PROFILE
Provides day-to-day administrative services required to maintain the smooth operation of the business unit. May handle two or more of the following: reception area, invoicing, PO tracking, mail purchasing or collections.
JOB DUTIES AND RESPONSIBILITIES
- Creates, proofs, revises and edits written material as needed.
- Handles internal and external correspondence.
- Prepares invoices for clients as required to exceed the deadline established for delivery.
- Creates and maintains departmental filing systems.
- Answers telephone lines for those, which they support.
- Updates calendars for those that they support.
- Uses and coordinates maintenance for local office equipment.
- Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
- Serves as Scribe for meetings as needed.
- Maintains department logs, reports, and/or data entry for functional databases.
- Cross-trains and learns other responsibilities within the team and provides assistance as needed.
- Assists receptionist and switchboard operators as needed.
- Processes collection letter download and prepares for mailing.
- Responsible for account processing
- Responsible for incoming fax and mail distribution.
- Mails or faxes lease copies per customer's request.
- Assists during month-end activities.
QUALIFICATIONS (Education, Experience and Certifications)
- High school diploma or equivalent.
- 3-5 years of responsible, full-time administrative experience is required.
KNOWLEDGE, SKILLS AND ABILITIES
- Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments.
- Must be able to adapt to changing situations and be flexible.
- Requires proficiency in word processing, spreadsheet, calendar scheduling, presentation, timekeeping program and other required software applications on personal computer.
- Knowledge of modern office practices and procedures, including business correspondence, record keeping and filing systems, and office equipment is required.
- Knowledge of principals of managing and coordinating a variety of administrative functions efficiently is required.
WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS
- Deals with time demands of work schedule by being available to work 8 to 12 hour shifts including nights, weekends, overtime and holidays depending upon volume of work to satisfy account needs.
- Must be able to work in a production facility by adapting to moderate medium to high noise levels.
- Deals with moderate stress levels by adapting to and coping with stressful situations for extended periods of time.
- Position often requires ability to stand on feet for at least eight (8) hours per day.
- To handle customer orders, may be required to lift and/or carry 50 lbs. From the floor to waist height, carrying it 10 feed and lowering back to the floor
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
- Choose from a broad selection of medical, dental, life, and disability insurance options.
- Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually
- Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
Skills Required
- High school diploma or equivalent
- 3-5 years of responsible, full-time administrative experience
- Proficiency in word processing, spreadsheet, calendar scheduling, presentation, timekeeping, and other required software applications
- Knowledge of modern office practices and procedures, business correspondence, record keeping, filing systems, and office equipment
- Ability to work in a team environment and maintain productive relationships with coworkers, management, sales, and production departments
- Ability to adapt to changing situations and work flexibly
- Ability to work 8- to 12-hour shifts, including nights, weekends, overtime, and holidays as needed
- Ability to work in moderate to high noise levels in a production facility
- Ability to stand for at least eight hours per day
- Ability to lift and carry up to 50 pounds
Ricoh Global Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Ricoh Global Services and has not been reviewed or approved by Ricoh Global Services.
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Healthcare Strength — Benefits are positioned as comprehensive, with medical, dental, and vision coverage plus life and disability protection as core components. Multiple plan choices are described, suggesting employees can tailor coverage to their needs.
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Retirement Support — Retirement benefits are a recurring strength, highlighted by a 401(k) program with company matching (described as 50% on the first 6% of base salary). Additional references to regular bonuses and contributions to retirement further reinforce the perceived value of the retirement offering.
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Leave & Time Off Breadth — Time-off benefits are described as a meaningful part of the total rewards package, including vacation, sick days, holidays, and PTO structures. Extra options such as purchasing additional vacation are also described, increasing perceived flexibility in time off.
Ricoh Global Services Insights
What We Do
Digital transformation is crucial for a business but complex to deliver. It’s so complicated that no single company can be expected to provide everything required to achieve success; but one company can ensure everything gets delivered. That’s why Ricoh works with best in class delivery partners to support us through the process of transforming your business into a digital business. As well as our partners, we offer access to our seventeen thousand engineers. They’re on the ground, around the world, ready and able to manage the complexity of transformation. Digital transformation moves so quickly, that you could redefine it on a daily basis. Ricoh provides the people, processes and technology to help your business evolve and embrace new ways of working.
