The Role
The Administrative Associate III supports the Department of Business by managing day-to-day operations, scheduling, communications, and budget monitoring while ensuring compliance with accreditation requirements.
Summary Generated by Built In
Title: Administrative Associate III
Department Business
Job Type: Full-Time
Hourly Rate $16.536
Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.
Applications received by May 15, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.
DUTIES:
The successful candidate will work with Montana Tech's Department of Business. This person will provide support to the Department Head, Department faculty , and students. This position is responsible for handling the day-to-day operations of the Department including (but not limited to):
- Answering phone calls
- Writing and distributing emails
- Greeting and directing visitors and students
- Assisting with the scheduling of meetings, travel, and special events
- Completing forms for faculty members
- Submitting work orders
- Scheduling rooms
- Overseeing the computer labs in the ELC
- Maintaining inventory of office supplies
- Monitoring and reconciling Department budgets
- Assembling and editing the Department Newsletter
- Maintaining relevant documentation for Department specific accreditation requirements
REQUIRED QUALIFICATIONS:
- High school diploma
- One year of office administration experience
- Proficiency in Microsoft Office
- Excellent written and oral communication skills
PREFERRED QUALIFICATIONS:
- Associate's or Bachelor's degree
- Experience using Montana Tech software (Data Warehouse, Canvas, Navigate, 25Live, etc)
PHYSICAL DEMANDS:
Prolonged Sitting: Most of the workday is spent at a desk or workstation
.Occasional Standing and Walking: Moving between offices, attending meetings, or navigating a campus or building to access files and equipment.
Bending and Stooping:
Occasionally required to reach lower filing cabinets, organize supplies, or manage equipment cables.
Fine Motor Skills: Frequent use of hands and fingers for typing, operating a mouse, handling paper documents, and using office machinery (printers, scanners).
Communication: Regularly required to talk and hear, both in person and over the phone, to assist visitors and coordinate with staff.
Vision: Specific vision requirements usually include close vision (reading screens and documents) and the ability to adjust focus.
Light Lifting: Frequently handling items up to 10 pounds (files, mail, laptops).
Occasional Lifting: Periodically moving heavier items up to 25 pounds, such as boxes of printer paper or office supply deliveries.
Environmental Factors
Standard Office Setting: Work is typically performed indoors in a climate-controlled environment with moderate noise levels (e.g., phones, printers, and office chatter).
Please include:
Department Business
Job Type: Full-Time
Hourly Rate $16.536
Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.
Applications received by May 15, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.
DUTIES:
The successful candidate will work with Montana Tech's Department of Business. This person will provide support to the Department Head, Department faculty , and students. This position is responsible for handling the day-to-day operations of the Department including (but not limited to):
- Answering phone calls
- Writing and distributing emails
- Greeting and directing visitors and students
- Assisting with the scheduling of meetings, travel, and special events
- Completing forms for faculty members
- Submitting work orders
- Scheduling rooms
- Overseeing the computer labs in the ELC
- Maintaining inventory of office supplies
- Monitoring and reconciling Department budgets
- Assembling and editing the Department Newsletter
- Maintaining relevant documentation for Department specific accreditation requirements
REQUIRED QUALIFICATIONS:
- High school diploma
- One year of office administration experience
- Proficiency in Microsoft Office
- Excellent written and oral communication skills
PREFERRED QUALIFICATIONS:
- Associate's or Bachelor's degree
- Experience using Montana Tech software (Data Warehouse, Canvas, Navigate, 25Live, etc)
PHYSICAL DEMANDS:
Prolonged Sitting: Most of the workday is spent at a desk or workstation
.Occasional Standing and Walking: Moving between offices, attending meetings, or navigating a campus or building to access files and equipment.
Bending and Stooping:
Occasionally required to reach lower filing cabinets, organize supplies, or manage equipment cables.
Fine Motor Skills: Frequent use of hands and fingers for typing, operating a mouse, handling paper documents, and using office machinery (printers, scanners).
Communication: Regularly required to talk and hear, both in person and over the phone, to assist visitors and coordinate with staff.
Vision: Specific vision requirements usually include close vision (reading screens and documents) and the ability to adjust focus.
Light Lifting: Frequently handling items up to 10 pounds (files, mail, laptops).
Occasional Lifting: Periodically moving heavier items up to 25 pounds, such as boxes of printer paper or office supply deliveries.
Environmental Factors
Standard Office Setting: Work is typically performed indoors in a climate-controlled environment with moderate noise levels (e.g., phones, printers, and office chatter).
Please include:
- Cover letter addressing qualifications,
- Resume
- Contact information for 3 professional references.
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The Company
What We Do
Montana Technological University, founded in 1900 as the Montana State School of Mines, is a leading STEM institution in the Rocky Mountain West, established to meet the demand for engineers and resource managers.
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