Administrative Assistant

IEM is looking for a Full Time- Administrative Assistant that is comfortable with using a computer in an office environment for a general administrative role assisting the IEM team.  

Primary Location: 

• Candidate must live a commutable distance to Port Richey, FL.
• Work in an office environment with a team.

Travel Requirements:

• None

Essential Functions:

• Coordinate all aspects of office administration, including administrative support including but not limited to:
  • Telephone support
  • Creation of general correspondence
  • Typing
  • Filing
  • Mailing including UPS & FedEx
  • Scheduling
  • Making copies
  • Scanning
  • Other administrative duties
• Pull documentation needed for contract requirements.
• Data entry for invoicing assist with reviewing of reports.

Minimum Qualifications:

• Experience: One (1) year of experience in an administrative or office management role preferably with a public agency or assisting grant programs. An equivalent combination of education and experience may be substituted.
• Degree:High school diploma.
• Experience and Degree Substitution: An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to effectively perform the duties and functions of this position may be considered.
• Working knowledge of Microsoft Office with a strong knowledge of Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong computer skills.
• Knowledge of corporate level office practices and must be comfortable with the corporate and customer environment.
• Experienced, energetic, highly motivated, self-motivated, dependable person.
• Must be comfortable in fast paced environment.
• Ability to work independently.
• Ability to multi-task.

Preferred Qualifications:

• Knowledge of federally funded grant programs such as CDBG/CDBG-DR and FEMA HMGP
• Knowledge of construction – including inspection reports.
• Knowledge of various database and program management tools such as SmartSheets, Power BI, SharePoint, and other Microsoft Office Suite products.

Additional Information:

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.

Benefits and more:

• Hourly rate based on location and experience: $18-$23/hour
• 10 paid holidays
• Vacation pay
• Sick pay
• 401 (K) plan with matching
• Company paid STD and LTD

Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [email protected] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.