Administrative Assistant - Board Liaison

Description

ALPERT JEWISH FAMILY SERVICE

Associate Chief of Staff and Board Liaison 

Category:

Exempt

Department:

Administration

Status:

Full-time

Reports To:

Chief Executive Officer (CEO)

Job Summary: The Associate Chief of Staff & Board Liaison serves as the CEO's strategic partner, helping translate priorities into action while ensuring effective communication, governance, and organizational execution. The role combines Chief of Staff, Board Liaison, and Executive Assistant responsibilities, balancing strategic project management with executive support.

Essential Responsibilities: 

Strategic Operations

· Partner with the CEO to execute strategic priorities and organizational initiatives.

· Track executive and leadership action items and ensure timely follow-up.

· Coordinate cross-functional projects involving multiple departments.

· Prepare executive dashboards, briefing materials, reports, and presentations.

· Identify issues requiring CEO attention and recommend solutions.

· Support strategic planning sessions, retreats, and organizational planning.

Board Governance & Liaison

· Serve as primary liaison to the Board of Directors, Executive Committee, and Board committees.

· Coordinate Board meetings, agendas, packets, minutes, resolutions, and governance records.

· Maintain Board calendars, committee rosters, governance documents, and annual schedules.

· Track Board decisions and ensure follow-up on commitments.

· Maintain official corporate records and confidential governance documentation.

Executive Support

· Manage the CEO's calendar, travel, correspondence, and meeting logistics.

· Draft confidential communications, presentations, and executive correspondence.

· Coordinate executive meetings, leadership retreats, and agency events.

· Screen communications and prioritize issues requiring executive attention.

· Provide administrative support to senior leadership as assigned.

· Handle highly confidential information with discretion and professionalism.

Qualifications: 

· Bachelor's degree preferred; equivalent experience considered.

· Five or more years supporting C-suite executives.

· Experience working with a Board of Directors required.

· Demonstrated project management and organizational skills.

· Excellent written, verbal, and interpersonal communication skills.

· Ability to influence without direct authority and manage competing priorities.

· High degree of discretion, professionalism, and sound judgment.

· Advanced proficiency with Microsoft Office and collaboration platforms.

Success Factors

· Highly organized and proactive.

· Comfortable managing upward and holding leaders accountable for follow-through.

· Balances strategic thinking with attention to detail.

· Exercises diplomacy, political awareness, and sound judgment.

· Thrives in a fast-paced environment with changing priorities.

· Represents the CEO and organization with professionalism and integrity.

Supervisory responsibilities: No 

Access to confidential information: Yes 

Physical Demands: Sitting for long periods; intensive computer work for many hours. Considerable concentration and technical abilities. May require lifting up to 25lbs. 

Working Conditions: General office; requires attending meetings outside of the office and community outreach public speaking opportunities, occasional weekend and evening work/meetings. 

Alpert JFS does not discriminate against employees or clients on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, familial status or any other characteristic protected by Federal and State law.  A non-discrimination clause concerning employment opportunity is incorporated in the Employee Policy and Procedure Manual.  Alpert JFS will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above job description information has been designed to indicate the general nature and level of work performed by staff within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  The listing of particular duties does not exclude other duties not listed that are of similar kind or level of responsibility. Job descriptions will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.

Requirements

• Bachelor’s degree preferred.
• Minimum of 5 years of administrative experience in a similar role, preferably in a nonprofit or corporate governance setting.
• Exceptional organizational skills and attention to detail.
• Strong verbal, written, and interpersonal communication skills.
• Ability to work effectively with diverse individuals including Board members, donors, and senior leadership.

We offer a hybrid working environment, competitive salary, medical, paid vacation and sick time, paid holidays, Public Service Loan Forgiveness, 403b Retirement, EAP

Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug Free Workplace