The Role
Provide high-touch administrative support to the CEO: manage Outlook calendar and inbox, coordinate executive travel and itineraries, liaise with vendors and hotels, organize digital files, plan quarterly retreats, and collaborate with the Executive Assistant to ensure priorities and logistics are executed accurately and discreetly.
Summary Generated by Built In
Murgado Automotive Group
Administrative Assistant to the CEO and Executive Assistant
Miami, Florida preferred
Position overview
Murgado Automotive Group is seeking a highly organized Administrative Assistant to support CEO Mario Murgado while working closely with our Executive Assistant. This role is based from our home corporate office in the Miami area and is responsible for keeping the executive office organized, responsive, and ahead of deadlines. The ideal candidate is professional, proactive, discreet, and comfortable managing shifting priorities with calm and precision.
What you will do
You will manage and protect the CEO Outlook calendar by scheduling meetings, confirming attendees, and reducing conflicts before they become problems.
You will coordinate executive travel by booking flights, hotels, ground transportation, and dining while producing clear itineraries with confirmations, addresses, and contact details.
You will work directly with hotel concierge teams and vendors to ensure smooth arrivals, room preferences, meeting setups, and special requests are handled correctly.
You will support the CEO's inbox by organizing messages, prioritizing urgent items, drafting responses when appropriate, and ensuring follow-ups are tracked and completed.
You will help plan and execute quarterly corporate retreats and meetings by coordinating venues, room blocks, transportation, agendas, and onsite logistics.
You will maintain organized digital files and documentation by keeping confirmations, contracts, contacts, and templates easy to access and up to date.
You will partner with the Executive Assistant by taking ownership of defined responsibilities and communicating updates so priorities stay aligned and nothing falls through.
What we are looking for
You have three or more years of experience supporting an executive, senior leader, or executive office in a fast paced environment.
You are highly proficient with Outlook, especially calendar management, meeting coordination, and time zone scheduling.
You have proven travel planning experience and you are comfortable adjusting plans quickly when changes happen.
You communicate clearly in writing and in person, and you consistently use sound judgment and a professional tone.
You are extremely organized, disciplined, and timely, and you take pride in clean follow through.
You handle confidential information with discretion and you understand the trust required in an executive office.
You have experience coordinating events, offsites, or retreats, or you can demonstrate comparable logistics ownership in prior roles.
A paralegal background is a plus, especially if it includes document organization, confidentiality, and deadline-driven work.
Location and schedule
This role is ideally based in South Florida with regular work from the Miami area home corporate office.
This position requires flexibility for occasional early mornings or evenings due to travel, time zones, and business needs.
Quarterly travel is required to support corporate retreats and key meetings in person.
We may consider exceptional candidates outside Florida, including West Coast applicants, but local South Florida is strongly preferred.
How to apply
Please submit your resume and a short note that describes your experience supporting executives, coordinating travel, and managing complex schedules. Please include your current location, your availability, and one brief example of a time you solved a time-sensitive logistics issue.
Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status.
We are an employer who participates in the E-verify program with the Department of Homeland and Security.
Skills Required
- 3+ years supporting an executive, senior leader, or executive office
- High proficiency with Microsoft Outlook, calendar management, and time zone scheduling
- Proven executive travel planning experience, including booking and itinerary creation
- Experience coordinating events, offsites, or retreats, or comparable logistics ownership
- Strong written and verbal communication with professional judgment and tone
- Ability to handle confidential information with discretion
- Flexibility for occasional early mornings or evenings due to travel and time zones
- Paralegal background (document organization, confidentiality, deadline-driven work)
- Based in or near South Florida / Miami area preferred
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The Company
What We Do
Murgado Automotive Group has locations in Miami, Stuart, Jacksonville, Chicago and New Jersey to serve drivers with a large selection of new and used cars to choose from. Visit a location near you today!
