Position Summary: The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management
Pay: $22 per hour.
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Key Responsibilities:
- Administrative Support: Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
- Document Management: Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
- Scheduling: Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members.
- Communication: Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
- Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation for staff and executives.
- Office Coordination: Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
- Data Entry and Reporting: Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
- Project Assistance: Support special projects and provide assistance to various departments as needed.
Qualifications:
- Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Experience: Minimum of 2 years of administrative or office management experience.
- Skills:
- Bilingual in Spanish and English required
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workload effectively.
- Attention to detail and problem-solving skills.
Skills Required
- High School Diploma or equivalent
- Associate's or Bachelor's degree
- Minimum of 2 years administrative or office management experience
- Bilingual in Spanish and English
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize workload effectively
- Attention to detail and problem-solving skills
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
-
Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
-
Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
-
Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
