The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and work independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.
A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.
Duties
- Answer multi-line phone system.
- Greet clients and visitors to small office.
- Order office supplies as inventoried.
- Provide broad administrative support to staff including scanning and archiving files.
- Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials.
- Maintain conference rooms, copy machines and printers/plotters.
- Also responsible for coordinating inter-office events consisting of team building events, holiday events, happy hours, and business-related functions.
- Other general office duties as required.
Requirements
- Associate degree in secretarial science of business management or equivalent experience preferred but not mandatory.
- 1 to 3 years' experience in professional office with above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendaring).
- The ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills.
- Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and a basic understanding of accounting practices.
- Attention to detail, proof reading and accuracy is essential.
- Position is fully in the office.
- Must be responsible, dependable, and have professional appearance and demeanor.
- Must be prompt and have an outstanding attendance record.
- Experience in the architectural/ engineering industry is preferred.
Salary Range: $17.31 - $20.20 per hour
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Benefits
Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
- Flexible Work Schedule
- Health/Dental Insurance
- 401k Plan with Employer Match
- Paid Parental Leave
- Short & Long Term Disability
- Profit Sharing
- Paid Time Off
- Leadership Development Program
- Fitness Reimbursement
- Tuition Reimbursement
- Referral Bonus Program
- Wellness Program
- Team Building Events
- Community Service Events
LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.
Skills Required
- 1 to 3 years' experience in a professional office with above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (mail merging, labels, tables, charting, calendaring).
- Ability to work independently; be a self-starter with excellent anticipation, prioritization, and follow-up skills.
- Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and proofreading.
- Attention to detail, proofreading and accuracy.
- Basic understanding of accounting practices.
- Position is fully in the office (on-site).
- Must be responsible, dependable, professional appearance and demeanor; punctual with outstanding attendance.
- Associate degree in secretarial science or business management or equivalent experience.
- Experience in the architectural/engineering industry.
What We Do
LaBella Associates is an international Architecture, Engineering, Environmental and Planning firm.
