Description
Leland Management is seeking an Administrative Assistant for one of our communities in the Melbourne, FL area. Join our award-winning team and discover why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 16 consecutive years. The position is part-time with competitive pay.
Job Overview
The Administrative Assistant supports the Community Association Manager by handling clerical tasks, communications, and documentation to ensure smooth community operations.
Primary Responsibilities
Administrative Support
- Manage calendars, appointments, and schedule meetings for staff.
- Handle incoming calls, emails, and inquiries from residents and vendors.
- Prepare and distribute correspondence, notices, and newsletters.
- Help reorganize or set up furniture after an event or for an event.
- Help with projects assigned from the Office Administrator.
Document Management
- Maintain organized filing systems and resident databases.
- Assist in preparing and distributing meeting agendas, minutes, and other documents.
Meeting & Event Coordination
- Organize and prepare materials for board meetings, committee meetings, and resident gatherings.
- Arrange meeting venues, equipment, and catering if necessary.
- Record and distribute meeting minutes and follow up on action items as directed.
Community Relations
- Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed.
- Coordinate community events, activities, and communications to promote resident engagement.
- Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction.
Compliance and Enforcement
- Support the CAM in enforcing community rules, regulations, and bylaws
- Assist in documenting and tracking violations, warnings, and enforcement actions
- Communicate with residents regarding compliance issues, notices, and follow-up actions
- Common Area Inspections
Requirements
Qualifications:
- Strong administrative, organizational, and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite.
- Prior experience in an administrative support role preferred.
Skills Required
- Strong administrative, organizational, and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite.
- Prior experience in an administrative support role.
What We Do
Leland Enterprises, Inc. is a specialized apartment management company based in Kissimmee, Florida. Since 1989, it has managed a diverse portfolio of rentals across Central Florida and the southeastern United States. The company distinguishes itself through a strong focus on financial management and reporting, providing professional oversight and ensuring its properties are exceptionally maintained.
