We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
Position Overview
The Administrative Assistant of StepStone Group will provide essential administrative support mainly to the Business Development team, while also providing administrative support to another smaller team(s).
to executives and teams, helping ensure smooth daily operations in a fast-paced financial environment. The Administrative Assistant should demonstrate strong attention to detail, can work both independently and with others, manage time efficiently, communicate clearly, and understand colleagues’ needs. The Administrative Assistant will work with both appointed executives and assist the General Administrative team on an as needed basis.
Responsibilities
- Monitor heavy and fluctuating calendars, high volume of e-mails, and flow of communication.
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
- Track Executives' meetings, as well as necessary follow-ups
- Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
- Handle planning logistics for domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, visas and passport renewals.
- Support activities related to roadshows, events and AGMs, including coordination and logistical support.
- Prepare expense reports in timely manner ensuring accuracy and submitting in accordance with Firm policy.
- Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings; communicate potential and/or confirmed changes to parties involved immediately.
- Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
- Contribute to a positive and productive work environment by supporting colleagues and assisting with team projects as needed.
- Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
- Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
- Contribute your talents and efforts to a productive, pleasant, and safe working environment.
- Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).
Requirements
- A minimum of 3 -5 years' professional experience; college degree preferred.
- Ability to manage highly sensitive, confidential information with complete discretion.
- Demonstrates good judgement; skilled at developing and maintaining relationships representing StepStone Group in a professional manner.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong attention to detail.
- Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes.
- Self-motivated; proactively identify areas for improvement to better streamline team workflow; can think 'outside of the box.'
- Excellent verbal and written communication skills; presents ideas clearly and communicate openly and effectively with team; facilitate multi-directional information flow.
- Ability to work collaboratively as part of a team.
- Ability to perform general office duties including printing, binding and ability to upload meeting materials to iPads.
- Capable of working in a way that reflects the Firm's core values and principles.
- Technically proficient; using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
Benefits
- Discretionary bonus based on individual and team performance.
At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.
Candidates must be at least 18 years old to apply.
Developing People at StepStone
Skills Required
- 3-5 years professional administrative experience
- College degree
- Ability to manage highly sensitive, confidential information with discretion
- Strong attention to detail and ability to prioritize multiple tasks in a fast-paced environment
- Excellent verbal and written communication skills
- Ability to schedule and coordinate complex meetings, events, and executive travel (domestic and international)
- Proactive, self-motivated with good judgment and relationship-management skills
- Technically proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and able to upload materials to iPads
- Ability to perform general office duties (printing, binding) and assist guests with logistics
StepStone Group Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about StepStone Group and has not been reviewed or approved by StepStone Group.
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Healthcare Strength — Health coverage is described as generous with multiple plan options, and in some cases employee‑only premiums are fully paid. Feedback suggests wellness resources and plan choice enhance the overall value of the package.
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Retirement Support — Retirement offerings include a 401(k) program that is viewed favorably. Feedback suggests long‑term incentive elements complement core retirement benefits.
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Parental & Family Support — Parental support includes leave coaching, paid parental leave, and resources for new parents alongside related travel and logistical supports. Feedback suggests these policies are a meaningful part of the benefits package.
StepStone Group Insights
What We Do
StepStone Group (Nasdaq: STEP) is a global private markets investment firm focused on providing customized investment solutions and advisory and data services to our clients. StepStone’s clients include some of the world’s largest public and private defined benefit and defined contribution pension funds, sovereign wealth funds and insurance companies, as well as prominent endowments, foundations, family offices and private wealth clients, which include high-net-worth and mass affluent individuals.StepStone partners with its clients to develop and build private markets portfolios designed to meet their specific objectives across the private equity, infrastructure, private debt and real estate asset classes.
