Lifestyle Administrative Assistant
Taylor Management is seeking a motivated, organized, and personable Lifestyle Administrative Assistant to support the daily operations of the Lifestyle Department and assist with the planning and execution of community events and activities. This role combines administrative support with resident engagement and event coordination responsibilities to help ensure smooth department operations and a positive resident experience.
The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in community environment. The Lifestyle Administrative Assistant will work closely with the Lifestyle Director while serving as a helpful and welcoming point of contact for residents, vendors, and community groups.
Salary: $50,000 annually
Responsibilities
- Provide administrative support to the Lifestyle Department and Lifestyle Director
- Support the planning and execution of community events, meetings, and activities
- Answer phones, respond to resident inquiries and assist with general office communication
- Prepare and distribute promotional flyers, calendars and important event announcements
- Assist with resident registrations, ticket sales and event-related paperwork
- Coordinate event logistics with the Facilities Manager by preparing and compiling detailed event setup documentation on a weekly basis
- Maintain department calendars, event schedules, bulletin boards, and filing systems
- Update Lifestyle information on community website and internal bulletin board software
- Help maintain organized office and event spaces and inventory all supplies for reorder
- Maintain and track ticket sale records in Excel spreadsheets and prepare deposit documentation for submission to the Finance Manager
- Assist Lifestyle Director with maintaining annual department budget
- Collaborate with resident committees, clubs, and community groups to support engagement initiatives
- Assist with training of Lifestyle volunteer committee members
- Work with SafePassage Solutions (virtual gate entry system) to schedule vendors and guests for smooth entry onto the property
- Assist with event execution initially, with the opportunity to independently lead community events and activities as determined by the Lifestyle Director (some nights/weekends)
- Greet and assist residents, guests, entertainers, and vendors in a professional and friendly manner
Qualifications
- Proficiency in Microsoft Office, Outlook communication, and calendar/scheduling management
- Ability to maintain a professional, organized, and approachable demeanor while managing frequent interaction with residents, community groups, and high volumes of communication and requests.
- Strong administrative, communication, conflict-resolution, and multitasking abilities.
- Excellent verbal and written communication skills
- Ability to work independently while also supporting a team environment
- Experience in office administration, customer service, hospitality, recreation, or event coordination preferred
Benefits
Medical Insurance
Dental Plan
Vision Plan
401k
Voluntary Life Insurance
Paid vacation, paid sick & personal time off
Paid holidays
Flex Spending Account
Dependent Care Account
Continued Training
Skills Required
- Proficiency in Microsoft Office, Outlook communication, and calendar/scheduling management
- Experience in office administration, customer service, hospitality, recreation, or event coordination
What We Do
Taylor Management Company is an Accredited Association Management Company providing full service property management to over 300 residential community associations throughout New Jersey, Pennsylvania and New York since 1996. We are the unit owner’s management company and specialize in representing community associations during the transition from developer control. We do not represent or serve any developers and have no conflict of interest relationship with the developer community. This allows us to pursue all deficiencies, financial and physical, existing at the association that is the responsibility of the developer and to focus our concerns on the needs of the unit owners. Owner, Paul A. Santoriello, is a Professional Manager of Community Associations (PCAM) and a Certified Manager of Community Associations (CMCA). Presently Mr. Santoriello serves on the Board of Directors of Community Association Institute and was a three term Chair of the Managers Committee for New Jersey State (CAI).
