HR Administrative Assistant

SUMMARY: 
Provides administrative assistance for the Human Resources Department in accordance with the company policies and procedures. Provides support in a variety of areas and functions. Manages Agency Staff Interviews/Onboarding, Visitor management.

DUTIES AND RESPONSIBILITIES:
•    Primary liaison with 7 temporary agencies.  Works closely with HR Manager and/or area leaders to obtain resource needs. Coordinates interviews, start dates, orientations and dismissal of temporary workers as needed.  Performs new hire orientations as needed.
•    Creates/Maintains agency staff personnel records
•    Interacts with IT Support for new/deactivated agency staff network/email accounts
•    Oversee agency staff time reporting on weekly basis
•    Manages office security system (Lenel).  Creates/Deactivates badges. Administer badging logs.
•    Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
•    Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner.
•    Assists with plant events, engagement surveys, training classes, service anniversaries, employee recognition programs.
•    Opens and routes incoming mail. 
•    Composes and types routine correspondence as required.
•    Organizes and maintains file system; files correspondence and other records.
•    Orders supplies for HR Department, arranges for vending machine maintenance, and keeps reception area organized.
•    Orders lunches for meetings, makes travel arrangements, performs expense accounting
•    Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
•    Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:
•    This job has no supervisory responsibilities.
 

QUALIFICATIONS:
•    High School diploma, advanced education preferred
      Bi-lingual, Spanish requried
•    Commitment to excellence in customer service and high standards
•    Excellent written and oral communication skills
•    Strong organizational, problem-solving, and analytical skills
•    Ability to manage priorities and workflow
•    Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
•    Acute attention to detail
•    Strong interpersonal skills
•    Ability to deal effectively with a diversity of individuals at all organizational levels.
•    Computer skills required: (Microsoft Office; Microsoft Outlook) 

COMPANY COMPETENCIES:
•    Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
•    Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
•    Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
•    Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
•    Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

JOB COMPETENCIES:
•    Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
•    Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
•    Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
•    Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIORNMENT:
•    Continually required to stand, walk and sit
•    Continually required to utilize hand and finger dexterity
•    Continually required to talk or hear