Administrative Assistant

How You'll Contribute

• Provide administrative support to the Facility Manager, management staff and HR Department
• Reporting and data entry
• Generate Purchase Orders and requisitions
• Plan, coordinate, and support internal meetings, employee engagement initiatives, wellness activities, and company events, including managing event logistics, vendor coordination, catering, scheduling, materials preparation, and on-site support.
• Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours
• Maintains customer and employee confidence and protects operations by keeping information confidential
• Maintain office inventory supplies
• Prepare correspondence, presentation materials, project planning, and development, and various reports.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary, initiate timely follow-up.
• Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
• Handle any HR function for the facilities that may be asked in a confidential manner
• Handle issues that arise around the facility management, schedule outside vendors for service-related requirements
• Participate/Chair the local health and safety, wellness and social committees

Strengths that Shine in This Role

• Strong communication skills, both written and verbal.
• Ability to take initiative and work proactively under minimal supervision.
• Superior organizational skills with a meticulous attention to detail.
• Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
• Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
• Ability to work with sensitive and confidential material.
• Ability to plan, research topics and be creative

Skills That Matter in This Role

• 2-5 years of experience in an administrative assistant capacity.
• Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint.
• Fluency in Spanish
• Previous experience planning and executing events
• Demonstrated experience in budget management and expense tracking.
• Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.
• Solid multi-tasking skills with the ability to manage and balance large volumes of work
• Other Education/Certification/Training preferred:  High School Diploma

Why You’ll Love Working Here

• Enjoy excellent benefits with low premiums, plus Healthcare and Wellness Spending Accounts to keep you and your family covered
• Earn more with shift premiums and annual performance-based bonuses
• Plan for your future with 401K matching
• Take advantage of generous paid time off — including vacation, holidays, sick, personal, birthday, and volunteer days
• Dress comfortably every day with our casual dress code
• Free on-site parking for easy, stress-free commutes
• Give back with two paid volunteer days to support causes you care about
• Be recognized and rewarded through our employee appreciation and recognition programs