Administrative Assistant

The role of the Administrative Assistant is to provide clerical and administrative support to the allocated leaders, including (but not limited to) travel and expenses management, event planning and organizing, calendar management, purchase requisitions. 

What you`ll do:

Business planning and Expense Reporting: 

Handle all travel arrangements including flight booking, hotel and restaurant reservations, ground transportation and car rental reservations.
Coordinate travel arrangements with other assistants as necessary.
Oversee and handle VISA processes liaising with counterparts in Switzerland.
Prepare travel requests & expense reports

Calendar management

Schedule meetings on calendar at specific and punctual requests, i.e. one time meeting series / when GSLT coordination is needed / when larger team meetings require coordination, i.e. Workshops.
 

 Communication & Events (F2F or Virtual) 

Handle organization of specific team meetings as well as off-site and on-site special events, team buildings, R&R events and workshops: location selection, hotel booking, catering, as well as provide on ground logistic support as needed.
Support with functional Communications Agenda (Top 160 Leaders flow-down to teams, functional Townhalls, virtual site visits etc)

Administrative Tasks:

Manage purchase orders requisitions into Garrett systems such as Coupa, order IT devices, business cards, catering, business items, supplies.
Create and update Organizational Charts.  Maintain holiday spreadsheets if required. *
Support with building and maintaining functional Share Points.
 

What we need: 

Bachelor's Degree

Minimum of 1 year administrative assistant or travel management experience;

Fluent in English

Good Communications skills and comfortable with working in a truly global and multicultural environment (support to different nationalities leaders) 

Exceptional organizational skills. 

Willingness to learn. 

Looking for a career growth. 
Knowledge of travel industry rules and travel processes; knowledge of effective travel related.
Handle pressure, complexity and multiple tasks simultaneously and unsupervised;

BENEFITS

• Meal tickets
• 13th salary
• Private medical insurance
• A fixed monthly amount received on the Benefits platform with which you can choose from services such as: 
  • Extended health insurance for employees and dependents
  • Dental care
  • Online and offsite shopping discounts
  • Private pension
  • Vacation vouchers
  • Transportation: Metrorex/STB monthly subscriptions or Fuel card
  • Access to various events (paintball, escape room, laser tag, rafting, wakeboarding, movie, theater etc.)

LEARN & DEVELOP

• Extensive online and on-site training programs
• Support for Green Belt Six Sigma Certification
• Peer2Peer Training program: learn and teach one another, offer advice, and engage
• Career growth & promotion opportunities
• International work environment 

RELAX & WELL-BEING

• Sports and Social Club: trainer in the Office program and weekly online Nutrition Sessions for all Garrett employees
• Friendly working environment, alongside talented and dedicated people
• Networking area
• Bookster
• Great coffee, tea and spices
• Weekly Fruit Day
• Employee assistance program for all our employees (professionals ready to listen and speak with you on all subjects)
• Flexible working hours
• 26 vacation days per year for all our employees
• Hybrid work environment: 2 days Work from Home per week