The Administrative Assistant provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis. This role may also be responsible for cargo inspections within the terminals.
Office Responsibilities:
* Answers and direct phone calls
* Organizes and schedule meetings and appointments
* Maintains contact lists
* Produces and distribute correspondence memos, letters, faxes and forms
* Orders office supplies
* Provides general support to visitors with general Pier information
* Assists truckers with receiving and delivery at both office and outside on the terminal
* Assists customers with general information
* Inputs vessel and cargo information into the TOS such as, but not limited to: B/L's, hatch list, manifest confirmations, etc.
* Records daily delivery and receiving
* Other duties as assigned
Outside Office Responsibilities:
* Cargo inspection including verification, cleanliness, condition, measurements
* Confirms Cargo location/spots
* Confirms all paperwork is up to par regarding cargo
* Makes sure communication is in place with Union staff
* Proven administrative assistant experience
* Knowledge of office management systems and procedures
* Excellent time management skills and ability to multi-task and prioritize work
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills
* Strong organizational and planning skills
* Proficiency in MS Office
Work environment:
* The office staff will be outside on their feet 3-5 times a day several times a week depending on the workload. It is a regular part of their job to be on their feet walking at least 100 ft., depending on the location, around the terminal(s) to verify cargo and assist with delivery of cargo and to communicate with other staff.
* Exposed to outside weather conditions
* The noise level in the work environment could be potentially loud
$21.00 - $26.00
Compensation & BenefitsEligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.Top Skills
What We Do
Founded by Fred R. Smith in 1949 as Bellingham Stevedoring Company, we began our first cargo handling operations in a small corner of Washington State. Driven by a pioneering spirit, our family-owned company saw steady growth over the years, expanding up and down the West Coast to operate a significant market share of the major international terminals in the eastern Pacific. Today, we have become a global enterprise spanning more than 260 locations across five continents.
We continue to broaden our reach by developing new locations and upgrading existing facilities, providing some of the most technologically advanced facilities in the world.
We partner to move commerce with efficiency, flexibility, and integrity.
With operations across five continents and a vast network of interconnected transportation solutions, we open new opportunities that accelerate the growth and pace of global business. Improving the customer experience is at the heart of everything we do, so we make purposeful investments in people, facilities and technical innovations that deliver the greatest customer value.
