Administrative Assistant

Administrative Assistant - Join our Team and Make a Difference!

Pay Rate: $17/hour

Shift: 20 hours per week

Are you passionate about connecting mission-driven talent with meaningful work?
Do you thrive in a role where every hire makes a real difference in the community?

Arc Broward is seeking a proactive and mission-driven Administrative Assistant who will be responsible for all administrative and clerical activities to support the Human Resources department. This individual is responsible for various clerical support tasks; assuming back up receptionist tasks; gathering, organizing, and filing personnel documents, as assigned; purchasing departmental supplies, and working closely with team members. 

Why Work at Arc Broward?

• We put the CARE in CAREER!
• We are a leader in developmental disabilities services.
• We offer a mission-driven, supportive, and innovative work environment.
• We value our team members and foster a people-first culture.
• We provide top-notch training through our Arc Educates program.
• We prioritize professional growth, recognition, and appreciation events

ABOUT THE ROLE:

• Clerical Responsibilities: To perform clerical services including data entry, creating and maintaining spreadsheets, typing, filing, generating meeting minutes, photocopying, ordering office supplies, and maintaining office equipment. Demonstrate a working knowledge of
• Departmental Support: To assist with Recruiting and Onboarding functions including scheduling appointments, conducting reference checks and assisting with onboarding paperwork. Assist with compliance tasks, as assigned. Assist employees with troubleshooting HRIS system issues. Manage HR, Recruiter and HR fax inboxes. Participate in job fairs, health fairs and other employee engagement activities. Purchase and requisition of supplies and giveaways for job fairs, etc.
• Employee Records Maintenance: To assemble, organize, and maintain physical and digital/HRIS records. Conduct ongoing file review audits, as assigned.
• Reception Responsibilities: To greet and interact with customers and visitors with professionalism and excellence in customer service. To manage telephone activity in an efficient, courteous, and professional manner. 
• Safety: To ensure compliance with agency policies and procedures, regulatory requirements, contractual requirements, and accreditation standards. Practice appropriate emergency medical procedures and respond to emergencies;
• Team Member: To effectively function as a member of the professional team by participating in team building process, discussions, problem-solving; display commitment and reliability; make recommendation for decisions/goals; utilize effective communication skills; engage in activities that promote professional growth and self-development; facilitate teamwork; employ conflict resolution skills; and provide adequate supports to team members.  Utilize formal and informal communication systems effectively.  Interact in a manner demonstrating courtesy, patience, diplomacy, discretion, and self-control.  Complete all required initial and annual in-service training as prescribed prior to expiration date.  Accurately conduct timekeeping.

EDUCATION/LICENSE/CERTIFICATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School Diploma with a minimum of 3 years’ experience; preferably in non-profit.
• Demonstrate proficiency and effectiveness in verbal and written communication skills.
• Strong interpersonal skills with a service oriented approach.
• Strong problem-solving skills.
• Exceptional organizational skills, time management and ability to handle high volume multiple projects.
• Proficient in Microsoft Office Suite.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.