Administrative Assistant

Our Company

Explore how you can contribute at AmeriLife.

For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement.

Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry.

Job Summary

Provides administrative support to office. This person will be professional, polite, and attentive, while also being accurate. This person will always be prepared and responsive, willing to meet each challenge directly. This person should be comfortable with computers, general office tasks, and excel at both verbal and written communication.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages; meets and greets visitors in a courteous and professional manner
• Reviews and responds to daily internal/external mail; sends and receives faxes
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes
• Coordinates calendar and schedules appointments
• Coordinates meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
• Track, monitor and update agents’ activity, leads, appointments and sales including recording sales activity and data on agency boards.
• Act as intermediary for the Sales Manager regarding client and agent calls and questions (i.e. screen, address and forward as needed depending on the issue)
• Performs other duties and special projects as assigned by supervisor
• Assist in recruiting activity including sourcing candidates, scheduling interview appointments and onboarding new agents.

QUALIFICATIONS:
High School Diploma, three to five years related experience, or equivalent combination of education and experience
Excellent verbal and written communication skills
Excellent Excel Skills, Typing and other Microsoft Office Products
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Acute attention to detail
Ability to work on complex projects with general direction and minimal guidance
Ability to deal effectively with a diversity of individuals at all organizational levels
Creative, flexible, and innovative team player
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

What AmeriLife Offers

A comprehensive benefits package that includes PTO, medical, dental, vision, retirement savings, disability insurance, and life insurance.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and value diversity at all levels of the organization. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, genetic information, marital status, veteran or military status, or any other protected characteristic under applicable federal, state, or local law. We are committed to providing an inclusive, equitable, and respectful workplace where all employees can thrive.

Americans with Disabilities Act (ADA) Statement

We are committed to full compliance with the Americans with Disabilities Act (ADA) and all applicable state and local disability laws. Reasonable accommodations are available to qualified applicants and employees with disabilities throughout the application and employment process. Requests for accommodation will be handled confidentially. If you require assistance or accommodation during the application process, please contact us at [email protected].

Pay Transparency Statement

We are committed to pay transparency and equity, in accordance with applicable federal, state, and local laws. Compensation for this role will be determined based on skills, qualifications, experience, and market factors. Where required by law, the pay range for this position will be disclosed in the job posting or provided upon request. Additional compensation information, such as benefits, bonuses, and commissions, will be provided as required by law. We do not discriminate or retaliate against employees or applicants for inquiring about, discussing, or disclosing their pay or the pay of another employee or applicant, as protected under applicable law. Pay ranges are available upon request.

Background Screening Statement

Employment offers are contingent upon the successful completion of a background screening, which may include employment verification, education verification, criminal history check, and other job-related inquiries, as permitted by law. All screenings are conducted in accordance with applicable federal, state, and local laws, and information collected will be kept confidential. If any adverse decision is made based on the results, applicants will be notified and given an opportunity to respond.