Administrative Assistant

The Administrative Assistant provides comprehensive administrative and operational support to Inteldot’s internal teams. This role focuses on office coordination, executive and team support, documentation, scheduling, communications, and marketing coordination. 

 Duties and Responsibilities 

• Provide general administrative support including phone management, scheduling, document control, filing, and correspondence. 

• Coordinate meetings, events, travel arrangements, and internal logistics. 

• Manage office resources, supplies, and vendor coordination. 

• Handle mail distribution, deliveries, and document tracking. 

• Prepare reports, presentations, meeting notes, and basic data summaries. 

• Support internal communications and documentation across departments. 

• Assist with LinkedIn page management, including posting coordination and basic content updates. 

• Support marketing and branding initiatives by coordinating materials, events, and communications. 

• Maintain and update internal procedures, templates, and administrative records. 

• Coordinate with external partners, service providers, and government agencies when required. 

• Perform other administrative duties as assigned. 

Required Skills and Abilities 

• Strong organizational and time-management skills. 

• Excellent verbal and written communication skills in English and Spanish. 

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Planner). 

• Experience managing LinkedIn or similar professional social media platforms. 

• Basic understanding of marketing coordination and content support. 

• High attention to detail and ability to manage multiple priorities. 

• Professional, collaborative, and service-oriented mindset. 

Education and Experience 

Bachelor’s degree in business administration, or related field preferred. 

Minimum of one (1) year of experience in an administrative or office support role. 

Physical Requirements 

• Ability to work at a desk and use a computer for extended periods. 

• Ability to communicate effectively in person and by phone. 

• Ability to lift up to 15 pounds occasionally. 

• Occasional travel to external locations as needed.