Administrative Assistant

PETRONAS Canada is one of the largest natural gas resource owners in Canada. We have operations in the Montney play in northeast British Columbia and are a partner in LNG Canada. As part of PETRONAS, a dynamic global energy group with presence in over 100 countries, we are well-positioned to provide global markets with responsibly-developed Canadian energy while supporting local jobs, collaborating with Indigenous communities and protecting the environment.

At PETRONAS Canada, we are committed to building Canada’s energy future – and people are fundamental to our success. We foster a culture of open collaboration and empowerment across our team of skilled professionals, while supporting career development opportunities. To support our growth plans, we are looking for can-do problem solvers to join our team who are innovative and passionate about driving strong safety, operational and sustainability performance in everything we do. Our unique culture and commitment to growth makes the company a great place to build your career.

THE ROLE:
 

We are expanding our Strategy & Commercial (S&C) team and have an opportunity for an Administrative Assistant, located in Calgary, AB. Reporting to the Executive Assistant to the CEO, you will provide administrative support to the team while demonstrating your organizational skills, excellent attention to detail and strong communication skills.

HOW YOU WILL CONTRIBUTE:

• Serve as a professional ambassador of the team, ensuring all interactions, both internal and external, are positive, supportive, and contribute to enhancing the team

• Assist with strategically managing calendars, meetings and appointments, and with preparation for meetings (venue, catering, equipment, supplies, conferencing requirements, etc.)

• Manage domestic and international travel and conference arrangements, including liaising with a third-party travel agent, booking travel and associated items such as hotel rooms, meeting rooms, car rentals and activities

• Assisting Joint Venture Relations in meeting coordination, meeting setups, materials preparations, travel arrangements and overall support of partner engagements

• Preparation and submission of expense reports and corporate credit card statements, including financial coding

• Reporting and analysis of travel expenses and various project costs

• Work with departments on event requirements such as promotional and presentation materials

WHAT YOU BRING:

• 5 + years of related administrative experience

• Excellent writing, grammar and editing skills with strong attention to detail

• Demonstrated ability in using MS Office applications (Outlook, Word, Excel, Visio, Project,) with advanced skills in PowerPoint

• Ability to collaborate, take initiative and thrive in a fast-paced environment

• Strong relationship building, patience, listening and intuitive interpersonal skills

• Proven ability to multi-task and efficiently respond to changing priorities

• Previous experience working with a high level of diplomacy and good judgement, maintaining strict confidentiality with highly sensitive and confidential information

Job postings are typically only open for applications for two weeks so please submit your resume today.

WHY YOU SHOULD JOIN OUR TEAM:

• Flexible work arrangements which include a compressed work week with Friday afternoons off and hybrid work options for office-based roles

• Dress for your day - a casual yet professional environment

• Ability to contribute to a dynamic organization with large growth ambitions

• Competitive compensation and bonus programs

• Top tier benefit package, including a generous Health and Wellness Spending Account and Savings Plan

• Making a positive difference in our communities through volunteerism, community support and providing opportunities to those in the areas where we operate

• Annual employee-directed charity donation program

• Support for training and professional development

PETRONAS Canada would like to thank all applicants for their interest in joining our team; however only the candidates selected for interviews will be contacted.