We’re looking for an experienced administrative professional who brings a diverse, flexible approach to project administration. Someone who can juggle competing priorities, anticipate needs, and keep Partners and project teams moving forward. You’ll be part of the DIALOG Administration team in our Edmonton studio, supporting a range of Partners and projects while contributing to a dynamic, collaborative workplace.
In this role, you’ll provide high‑impact administrative and project coordination support to Partners and their teams - balancing day‑to‑day operational needs with project deliverables, deadlines, and stakeholder expectations. You’ll collaborate closely with Client Services and the broader Administrative team, helping to streamline workflows, maintain accurate project records, and coordinate meetings and studio events with professionalism and discretion.
How you'll make a difference:
- Provide flexible, reliable administrative support to Partners and their project teams, adapting quickly as priorities shift.
- Coordinate with administrative team members to balance workloads, share coverage, and align on studio priorities and service standards.
- Manage frequently changing calendars; coordinate travel; and prepare expense claims.
- Provide administration and project management coordination support (meeting logistics, action tracking, document control, and meeting minutes) to keep teams organized and informed.
- Exercise sound judgment, anticipate needs, and work independently - knowing when to escalate, ask questions, or bring stakeholders together.
- Edit, format, and proofread documents and presentations (contracts, proposals, and reports) with a high level of accuracy and attention to detail.
- Handle sensitive and confidential information with tact, professionalism, and discretion.
- Partner with the team to plan, coordinate, and set up internal and external meetings and studio events.
- Provide occasional front desk coverage as needed and offer additional on-site support during busy periods and events.
Who you are:
- Post-secondary education in office administration (or a related discipline) is preferred; equivalent experience will be considered.
- 5–10 years of executive administration experience, ideally in a professional services and/or project-based environment.
- A collaborative, service-oriented approach—comfortable supporting multiple stakeholders while maintaining positive working relationships.
- Proven ability to prioritize and pivot in a fast-paced environment, juggling competing deadlines without losing attention to detail.
- Strong written and verbal communication skills, with confidence interacting across levels and disciplines.
- Intermediate to advanced Microsoft 365 skills (Word, Excel, Outlook, Teams, and PowerPoint), including document formatting and managing shared files.
- Highly organized, dependable, and detail-oriented, with strong follow-through and a proactive approach to problem-solving.
- Able to work effectively both independently and as part of a team, bringing calm, professionalism, and adaptability to changing needs.
What We Do
Hello. Glad you stopped by. In fact, we were hoping you’d stop by because we’re unabashedly passionate about design and love to connect with those who feel the same. We’re a team of architects, urban planners, interior designers, structural, mechanical and electrical engineers, and landscape architects who truly believe design can, and should, meaningfully improve the wellbeing of our communities and the environment we all share. And we don’t just say that. We mean it! We’ve come together because we see the important challenges facing communities becoming increasingly complex. We believe the diverse perspectives and expertise of our multidisciplinary team uniquely position us to tackle these challenges in ways our competitors can't. We even have clients who would tell you we’ve made the impossible possible! Our work includes designing for urban vibrancy, health and wellness, transportation, education, arts and culture, residential, retail, and commercial, as well as mixed-use solutions which incorporate an increasing number of these. As a group of creatives, we’re known as people who think outside the box. But the truth is we’re usually pushing, pulling, cutting, carving, sketching and modelling our clients' needs that eventually become places for communities to enjoy. If you’re interested in thinking outside the box with us, we want to hear from you
