2025 Administrative assistant

• Answer and direct phone calls
  
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
  
• Provides administrative support to ensure efficient operation of office
  
• Organize and schedule appointments
  
• Providing real-time scheduling support by booking appointments and preventing conflicts
  
• Answers phone calls, schedules meetings and supports visitors
  
• Plan meetings and take detailed minutes
  
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
  
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc
  
• Write and distribute email, correspondence memos, letters, faxes and forms
  
• Screening phone calls and routing callers to the appropriate party
  
• Assist in the preparation of regularly scheduled reports
  
• Develop and maintain a filing system
  
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
  
• Supports team by performing tasks related to organization and strong communication
  
• Update and maintain office policies and procedures
  
• Maintain polite and professional communication via phone, e-mail, and mail
  
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
  
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  

• Proven experience as an Administrative Assistant,  Virtual Assistant   or Office Admin Assistant
  
• Associate’s Degree in a related field
  
• 3 years of administrative assistant experience
  
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  
• Multilingual may be preferred or required
  
• Excellent time management skills and the ability to prioritize work
  
• Desire to be proactive and create a positive experience for others
  
• Strong organizational skills with the ability to multi-task
  
• Working knowledge of office equipment, like printers and fax machines
  

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Disclaimer:  The job postings published by GTR Worldwide on this website are for future openings. Postings are based on jobs that are in demand for the coming years in Canada. Due to the high volume of applications received, this website cannot guarantee that any of the positions are still open and employment to everyone applying for the positions.
GTR Worldwide is not responsible for the wages, working conditions, safety or any other aspects of employment. Every candidate is responsible to do their research about the organization and make wise decisions before accepting any position or offer.

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