This is a 6-month contract position.
The administrative assistant is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily the administrative assistant will be accountable for all reception and general housekeeping duties and will also assist in other general and specific administrative functions as and when requested.
Responsibilities
- Answer all incoming calls within a prompt timeframe and in a professional manner / Either direct calls or take a detailed message and email to the staff
- Provide a professional and cordial first point of contact to all company visitors (by phone or in person). Attend to visitors’ enquiries
- Ad hoc travel arrangements for staff (hotel, tickets, and taxis) – domestic and international when requested by Manager
- Update calendars and schedule meetings, conference calls and video conferences with both internal & external stakeholders, be the guardian of the meeting rooms calendars and France ASG mailbox
- Always ensure good housekeeping (clean & tidy) particularly in relation to the reception area, boardroom, meeting rooms, lobby, training room and the kitchens of all floors. Be the point of contact for general housekeeping requests from staff and from suppliers
- Coordinate and register mail flow in and out of the office
- Maintain stationery, postage stock levels and cleaning supplies / prepare purchase requisitions for office supplies
- Provide HR administrative support, for example mandatory medical visit follow-ups, benefits, and project organization support; together with any other tasks as requested from time to time
- Provide Facilities administrative support, for example mobile phone fleet follow-up, fine management, filing, …
- Participate in the internal communication activities
Competencies
- Ability to prioritize tasks to ensure daily duties and assigned tasks’ deadlines are met
- Good telephone skills, particularly able to screen calls where needed
- Good interpersonal (people) and verbal communication (pronunciation) skills
- Ability to work in a team environment
- Professional manner and dress code at all times
- Self-motivated, with good initiative and pro-active attitude
- Ability to organize in-house events
- Proficiency in English
- Previous experience, at least 2 years in similar roles
- Good knowledge of Microsoft Office – Word, Excel and PowerPoint, Microsoft Teams and Sharepoint a plus
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
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What We Do
InterSystems builds the software that makes complex systems work—reliably, securely, and at scale. For more than 45 years, we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare, government, and business.
Our data management, integration, and analytics technologies help organizations connect disparate systems, turn data into insight, and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care, to powering national infrastructure and large-scale enterprise systems, our technology is used every day by millions of people in more than 80 countries.
What sets InterSystems apart is not just what we build, but how we build it. We focus on long-term innovation, deep engineering excellence, and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes, but always at the heart of what keeps essential systems running.
If you’re motivated by meaningful work, technical depth, and the opportunity to have a global impact, you’ll find it here.
Why Work With Us
Because we are a profitable, privately-held software company, we place our clients first in everything we do. You’ll work on meaningful, complex problems alongside deeply curious experts in a culture that values learning, ownership, and long-term growth—without the pressure of quarterly Wall Street demands.
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OnSite Workspace
For the first 3 or 6 months (experience and role dependent), we ask our employees to work in the office 5 days a week. After that time, our employees receive 24 work from home Fridays to use at their discretion throughout the year.
